Board Minutes July 2013: Difference between revisions
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* Staff attendance: | * Staff attendance: | ||
* Regrets: Anna | * Regrets: Anna | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Geoff S, | ||
== Call to Order == | == Call to Order == | ||
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<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== | === Board Retreat Committee Report (7 min)=== | ||
[[Committee | [[Committee Report]] | ||
* Lee, Sarah | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Charitable Status Committee Report (5 min)=== | |||
[[Committee Report]] | |||
* Sarah, Neil | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Charitable Status Committee Report (5 min)=== | |||
[[Committee Report]] | |||
* Sarah, Neil | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Performance Evaluation Committee Report (2 min)=== | |||
[[Committee Report]] | |||
* Update on process. From Adam's email: "Lee, Leila, and I met with Chris on Thursday [July 18] and discussed the results of the survey that was sent out. It was a good discussion, and Chris will be drafting some S.M.A.R.T. goals for the next 12 months. You will be receiving a report on the results of the survey and our meeting with Chris, hopefully by Monday or so. Chris's SMART goals may take a bit longer." | |||
* Details to be discussed <i>in camera</i>. | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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=== Board Member Appointments (20 min)=== | === Board Member Appointments (20 min)=== | ||
* Must fill 2 current vacancies today (Micah, Adam) | * Must fill 2 current vacancies today (Micah resigned May 8, Adam resigned July 24) | ||
* Overview of appointment process... | * Overview of appointment process... | ||
* 2 minute introductions of board applicants (may be present or may read application if absent) | * 2 minute introductions of board applicants (may be present or may read application if absent) | ||
* Vote by secret ballot | * Vote by secret ballot | ||
* Votes tallied and announced. Review process for formal election at AGM. | * Votes tallied and announced. Review other ways to get involved with EBC. Review process for formal election at AGM. | ||
* '''Chris Chan''' to create e-mail and wiki accounts for 2 new board members. '''Leila''' to add 2 new board members to board email list. | |||
* '''Anna''' will meet with new board members to do mini orientation next week or 1st week of August. | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
** | ** | ||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: ''' | * Action Items: | ||
** '''Chris Chan''' to create e-mail and wiki accounts for 2 new board members. | |||
** '''Leila''' to add 2 new board members to board email list. | |||
** '''Anna''' will meet with new board members to do mini orientation next week or 1st week of August. | |||
== New Business == | |||
=== BikeWorks South Lease (20 min)=== | === BikeWorks South Lease (20 min)=== | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Annual General Meeting planning (10 min)=== | === Annual General Meeting planning (10 min)=== | ||
* Strike AGM ad-hoc committee. | * Strike AGM ad-hoc committee. | ||
** Book a location near BWN. Location _______ being booked by _____. | ** Book a location near BWN. Location _______ being booked by _____. | ||
** Budget for AGM (venue costs, catering, printing, etc) | |||
** Door prize recruitment | |||
** New board member recruitment and organizing applications | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Creating Budget for 2013-2014 (10 min)=== | |||
* Current budget goes to end of August 2013. Initial discussions on next budget... | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== New Business Item 1 (__ min)=== | === New Business Item 1 (__ min)=== | ||