Board Minutes June 2013: Difference between revisions
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== EBC Board Meeting Minutes for | == EBC Board Meeting Minutes for June 2013 == | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: | * Location: BikeWorks North, 2nd floor office | ||
* Start Time: | * Start Time: 6:30pm | ||
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Sarah | ||
* Minute-taker: | * Minute-taker: Adam | ||
* Food by: | * Food by: Lee | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Leila | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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* <span style="background: yellow;">Motion:</span> To approve (month)(year) minutes. Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To approve (month)(year) minutes. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
== Logistics for Next Meeting == | == Logistics for Board Retreat == | ||
* Date: | * Date: Saturday July 7 @ 10am-3pm | ||
* Location: | * Location: TBA | ||
* Chair: | |||
* Minute-taker: | |||
* Food by: | |||
* Topics tabled for the Retreat from past meetings" | |||
** (June 2013) Hiring 3rd staff for fixing up bikes for sale | |||
** (June 2013) Rental program? | |||
** (June 2013) AGM logistics: Date (Sunday Sept 22, 29, Oct 6), location, budget, board member recruitment, etc. | |||
== Logistics for Next Regular Meeting == | |||
* Date: Wednesday July 24 | |||
* Location: BikeWorks South, 2nd floor lounge | |||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: | ||
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* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Treasurer's Report (__ min)=== | === Treasurer's Report (__ min)=== | ||
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* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Executive Director's Report (__min)=== | === Executive Director's Report (__min)=== | ||
| Line 61: | Line 77: | ||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== BikeWorks Report (__ min)=== | === BikeWorks Report (__ min)=== | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Committee | <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Board Retreat Committee Report (__ min)=== | |||
[[Committee 1 Report (Month) (Year)|Committee 1 Report]] | [[Committee 1 Report (Month) (Year)|Committee 1 Report]] | ||
* Review logistics | |||
* Review possible agenda and any prep work required by board members | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Committee 2 Report (__ min)=== | === Committee 2 Report (__ min)=== | ||
| Line 86: | Line 110: | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
<span style="background: yellow;">Motion:</span> To approve the (month)(year) | |||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | ||
* | * '''Leila''' will send Coreen Cam W's contact info. '''Coreen''' will arrange to receive the cement blocks he would like to donate for BWS yard. | ||
* | * '''Chris Co''' will send Cam W the google group invitation for Complete Streets lists and info for upcoming Advocacy Meetings. | ||
* '''Chris Ch''' will contact Kornelsen family to discuss Memorial Ride in August. | |||
* Paul (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. | |||
* '''Leila''' will ask Paul about timely reimbursements, getting a credit card for staff to make larger purchases, and thoughts on hiring a book keeper. | |||
* '''Chris Co''' will help with membership mailouts. | |||
* '''Justin''' will take the steps to become a signing authority as new Secretary. | |||
* '''Chris Ch''' will update website with new board positions. | |||
* '''Adam''' will contact Matt McCrank regarding interim board member position. | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||
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== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> To adjourn the meeting. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2012-2013 Board minutes]] | [[Category:2012-2013 Board minutes]] | ||