Board Minutes May 2013: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: Lee | * Meeting Chair: Lee | ||
* Minute-taker: | * Minute-taker: Adam | ||
* Food by: Chris Corrigan | * Food by: Chris Corrigan | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: Bernadette | * Regrets: Bernadette, Paul, | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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=== President's Report (5 min)=== | === President's Report (5 min)=== | ||
*[ | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1cOQ3OMzTQfXSM9uib-aXEvhEovhEz2bI0pXGPs-cd4M/edit President's Report] | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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<span style="background: yellow;">Motion:</span> To return/approve the May 2013 Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | <span style="background: yellow;">Motion:</span> To return/approve the May 2013 Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Executive Director's Report ( | === Executive Director's Report (10 min)=== | ||
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1je8gU5s5U2GmQml3CmuIawfEGL9NMSXf6RPDBQcxDNY/edit?usp=sharing Completed April 2013 ED Report] | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1je8gU5s5U2GmQml3CmuIawfEGL9NMSXf6RPDBQcxDNY/edit?usp=sharing Completed April 2013 ED Report] | ||
* [ | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1DdtCX9_v4v3L1v_SD7t7HXzzNnD3gHL0q3Qz-ngdREE/edit Executive Director's May 2013 Report] | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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<span style="background: yellow;">Motion:</span> To return/approve the May 2013 ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | <span style="background: yellow;">Motion:</span> To return/approve the May 2013 ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== BikeWorks Report ( | === BikeWorks Report (10 min)=== | ||
* [ | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1A7hoKpoASP1zbkBgnn5p-2E4t-cpHTJNuWqv3Fafe4w/edit BikeWorks May 2013 Report] | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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=== Volunteer Appreciation Event Committee Report (5 min)=== | === Volunteer Appreciation Event Committee Report (5 min)=== | ||
* | * Hosted at Chansion. Ride led by Coreen and Chris. BBQ bike present but unused. Vegan glory meal by Kevin S. Awards presented by Lee. Budget was $200; we spent $204.79 on food/supplies and $87.91 on beverages (got $21 back in donations for alcoholic bevs). Oops. | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | ||
* | * '''Anna''' will send Coreen listing of community calendars that courses could be posted on for free. DONE. | ||
* | * '''Leila''' will email Coreen to ask if she needs any more board support in regards to participation for Bike Building nights. | ||
* '''??''' will email Cam W to arrange a day to receive the cement blocks he would like to donate for BWS yard | |||
* '''Chris Co''' will send Cam W the google group invitation for Complete Streets lists and info for upcoming Advocacy Meetings. | |||
* '''Chris Ch''' will contact Kornelsen family to discuss Memorial Ride in August. | |||
* Paul (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. NOT COMPLETED. | |||
* '''Anna''' will incorporate the action item that Micah had re: links/resources on how to use wiki and Google Drive into the next board retreat (prob Oct). | |||
** One session could be in a computer lab so that each person can actually set up their accounts and figure everything out early on. Thoughts? | |||
* | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||
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== New Business == | == New Business == | ||
=== Board changes and appointments ( | === Board changes and appointments (15 min)=== | ||
* Micah has resigned leaving the Secretary position vacant. Need interim Secretary. | * Micah has resigned leaving the Secretary position vacant. Need interim Secretary. | ||
* Should we recruit interim board members? Do they get appointed until the AGM? | * Adam update- resigning or participating remotely from Calgary during school? | ||
* Need to update website with changes. | |||
* Should we recruit interim board members? Do they get appointed until the AGM? By election? | |||
* It may help to set the AGM date so we can begin to plan for board recruitment. | * It may help to set the AGM date so we can begin to plan for board recruitment. | ||
**Sunday Sept 22 (the day before is Community League Day which is a busy event for many community volunteers)? | **Sunday Sept 22 (the day before is Community League Day which is a busy event for many community volunteers)? | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Retreat Committee to form (5 min)=== | === Retreat Committee for July to form (5 min)=== | ||
* An ad hoc committee for planning and organizing the Board mid-year retreat is needed. At least 3 people are needed. | * An ad hoc committee for planning and organizing the Board mid-year retreat is needed. At least 3 people are needed. | ||
* Discussion notes: | * Discussion notes: | ||
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== <i>In Camera</i> Session (__ min)== | == <i>In Camera</i> Session (__ min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* <i> In Camera</i> minutes will be distributed internally to Board members for records of discussions and decisions. This is important esp in regards to any formal verbal feedback given as a result of <i>in camera</i> talks. | |||
== Adjournment == | == Adjournment == | ||