Board Minutes May 2013: Difference between revisions

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Board Minutes May 2013 (view source)

Revision as of 00:34, 16 May 2013

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== EBC Board Meeting Minutes for (month)(year) ==
== EBC Board Meeting Minutes for May 2013 ==


Board meetings are open to the EBC members and the public.
Board meetings are open to the EBC members and the public.


* Location:  
* Location: BikeWorks South, 2nd floor lounge
* Start Time:
* Start Time: 6:30pm


Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!


== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Lee
* Minute-taker:
* Minute-taker: Anna
* Food by:
* Food by: Chris Corrigan
* Board attendance:
* Board attendance:
* Staff attendance:
* Staff attendance:
* Regrets:
* Regrets: Bernadette
* Absent:
* Absent:
* Guests:
* Guests:
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== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: Wednesday June 19
* Location:  
* Location: BikeWorks North, 2nd floor office
* Chair:
* Chair:
* Minute-taker:
* Minute-taker:
* Food by:
* Food by:
ALSO:
* Saturday July 7 @ 10am-3pm Board Retreat
* Wednesday July 24 regular board meeting at BikeWorks South


== Reports ==
== Reports ==


=== President's Report (__ min)===
=== President's Report (5 min)===
[[President's Report (Month) (Year)|President's Report]]  
[[President's Report]]  
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Treasurer's Report (__ min)===
=== Treasurer's Report (15 min)===
* [[Treasurer's Report (Month) (Year)|Treasurer's Report]]  
* [[https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AlO8LS7JPb84dGY3c3FOVF9FUkFqdEluMzBYa3RRcGc&usp=sharing Revised April 2013 Report]]
* [[https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AlO8LS7JPb84dGZsMHlZdVRKYW5PanJJa19tWGJ6NUE&usp=sharing Revised Sept2012-Mar2013 Report]]
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Executive Director's Report (__min)===
=== Executive Director's Report (__min)===
[[ED Report (Month) (Year)|Executive Director's Report]]  
[[Executive Director's Report]]  
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== BikeWorks Report (__ min)===
=== BikeWorks Report (__ min)===
[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
[[BikeWorks Report]]
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 BW report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Committee 1 Report (__ min)===
=== Advocacy Committee Report (5 min)===
[[Committee 1 Report (Month) (Year)|Committee 1 Report]]
[[Advocacy Committee Report]]
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 Advocacy Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Committee 2 Report (__ min)===
=== H.R. Policy Committee Report (10 min)===
[[Committee 2 Report (Month) (Year)|Committee 2 Report]]
[[HR Policy Committee Report]]
* Discussion notes:
* Discussion notes:
**
**
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* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 HR Policy Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Volunteer Appreciation Event Committee Report (5 min)===
[[Volunteer Appreciation Event Committee Report]]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the May 2013 Vol App Event report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


<span style="background: yellow;">Motion:</span> To approve the (month)(year) reports as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
=== Committee 2 Report (__ min)===
[[Committee 2 Report]]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) reports as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''




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== New Business ==
== New Business ==


=== New Business Item 1 (__ min)===
=== Board changes and appointments (10 min)===
*
* Micah has resigned leaving the Secretary position vacant. Need interim Secretary.
* Should we recruit interim board members? Do they get appointed until the AGM?
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
 
 
=== Retreat Committee to form (5 min)===
* An ad hoc committee for planning and organizing the Board mid-year retreat is needed. At least 3 people are needed.
* Discussion notes:
* Discussion notes:
**
**
Retrieved from "https://apps.bikeedmonton.ca/w/Special:MobileDiff/1897"

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