Transportation Reimbursement Policy: Difference between revisions
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# When transportation by bicycle is not practical, volunteers and employees be reimbursed for the lowest cost option which is practical. Public transit, taxis, and rental cars should be considered in addition to private motor vehicles. Reimbursable trips must be approved in advance by the Executive Director. | # When transportation by bicycle is not practical, volunteers and employees be reimbursed for the lowest cost option which is practical. Public transit, taxis, and rental cars should be considered in addition to private motor vehicles. Reimbursable trips must be approved in advance by the Executive Director. | ||
# The Executive Director will use their judgment to determine whether a given mode of transportation is practical. Factors that should be considered are: | # The Executive Director will use their judgment to determine whether a given mode of transportation is practical. Factors that should be considered are: | ||
#* Distance traveled and time required for the trip | |||
#* Scheduling constraints | |||
#* Weight and fragility of cargo | |||
#* Weather | |||
#* Individual circumstances of the volunteer or employee | |||
# When the lowest cost option is determined to be a private motor vehicle, reimbursement will be made on a per kilometre basis. No additional compensation will be paid for expenses incurred. | # When the lowest cost option is determined to be a private motor vehicle, reimbursement will be made on a per kilometre basis. No additional compensation will be paid for expenses incurred. | ||
## The executive director will determine a reasonable reimbursement rate, which must remain consistent throughout a calendar year, and be less than or equal to the Canada Revenue Agency's guideline for a reasonable per-kilometre allowance. | ## The executive director will determine a reasonable reimbursement rate, which must remain consistent throughout a calendar year, and be less than or equal to the Canada Revenue Agency's guideline for a reasonable per-kilometre allowance. | ||