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| # One-way communications like newsletters are not subject to the above policies, but the ethical considerations outlined above do apply at all times. | | # One-way communications like newsletters are not subject to the above policies, but the ethical considerations outlined above do apply at all times. |
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| # Each Policy shall include the following:
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| ** '''Policy Name'''
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| ** '''Policy Classification''' – Operational (O) or Positional (P)
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| ** '''Policy Number''' – Following a sequential number system with policies in the range 100-199 as Operational and 200-299 as Positional
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| ** '''Date''' - Effective date of the policy
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| ** '''Table of Contents'''
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| ** '''Purpose''' – Specifying what the policy is intended to promote or achieve
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| ** '''Scope''' – Who is affected by the policy including who is exempt and, if applicable, how exemptions are authorized
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| ** '''Definitions''' - Any key concepts or terms used in the policy
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| ** '''Policy Content''' – The body of the policy
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| ** '''Implementation and Monitoring''' – Those responsible for monitoring and implementing the policy, including date for policy review
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| ** '''Date of Revisions'''
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| ** '''Reference to other policies''' where applicable
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| ** '''Appendices''' – Optional, may be included for additional history, clarification, etc.
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| == Development and Approval ==
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| # Any EBC member or committee can submit a draft policy for review and approval to the Board of Directors; a draft policy must be submitted at least five days prior to the next scheduled Board meeting.
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| # The Board may also draft or delegate the drafting of a policy to a committee.
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| # A draft policy shall include a draft statement of each of the basic components of an EBC policy, as defined in section 1.4.1.
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| # Upon the majority approval of the Board of Directors the policy will become effective as of the date outlined in the policy.
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| == Publication ==
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| #Once a policy has been approved it shall be made accessible to members in a timely manner and shall be stored as per the Document Storage Policy.
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| == Review and Amendments ==
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| # Policies shall include a timeline for review no longer than five years. This does not preclude policies from being reviewed prior to this time.
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| # A policy can be amended with majority approval by the Board of Directors at any time.
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| == Implementation and Monitoring == | | == Implementation and Monitoring == |
| # | | # |