Operational 100 - Policy Development & Implementation: Difference between revisions
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== Purpose == | == Purpose == | ||
This policy is designed to ensure that | This policy is designed to ensure that Bike Edmonton’s policies are developed and implemented in an accountable and transparent manner. A defined and clear process for policy development will support Bike Edmonton as an accountable, responsive organization that operates consistently, fairly and credibly. | ||
== Scope == | == Scope == | ||
This policy applies to all members of | This policy applies to all members of Bike Edmonton and individuals conducting affairs on behalf of the organization. | ||
== Definitions == | == Definitions == | ||
# '''Board of | # '''Board of Directors''' – Bike Edmonton members elected by the membership to govern the affairs of the organization according to its bylaws. | ||
# '''Draft Policy''' - Policy that has not yet been approved by the Board of Directors and is not in effect | # '''Draft Policy''' - Policy that has not yet been approved by the Board of Directors and is not in effect. | ||
# ''' | # '''BE''' – Bike Edmonton | ||
# '''Operational Policy''' – A policy that outlines the objectives, principal functions and modes of operation of | # '''Operational Policy''' – A policy that outlines the objectives, principal functions and modes of operation of Bike Edmonton. | ||
# '''Policy''' – A principle or course of action that, upon approval by the Board of Directors, must be adhered to by all members of | # '''Policy''' – A principle or course of action that, upon approval by the Board of Directors, must be adhered to by all members of Bike Edmonton and individuals conducting affairs on behalf of Bike Edmonton. | ||
# '''Positional Policy''' – A policy that sets the strategic direction or outlines | # '''Positional Policy''' – A policy that sets the strategic direction or outlines Bike Edmonton’s position on a given issue. | ||
== Policy Content == | == Policy Content == | ||
# Each Policy shall include the following: | # Each Policy shall include the following: | ||
**Policy Name | ** '''Policy Name''' | ||
**Policy Classification – Operational (O) or Positional (P) | ** '''Policy Classification''' – Operational (O) or Positional (P) | ||
**Policy Number – Following a sequential number system with policies in the range 100-199 as Operational and 200-299 as Positional | ** '''Policy Number''' – Following a sequential number system with policies in the range 100-199 as Operational and 200-299 as Positional | ||
**Date - Effective date of the policy | ** '''Date''' - Effective date of the policy | ||
**Table of Contents | ** '''Table of Contents''' | ||
**Purpose – Specifying what the policy is intended to promote or achieve | ** '''Purpose''' – Specifying what the policy is intended to promote or achieve | ||
**Scope – Who is affected by the policy including who is exempt and, if applicable, how exemptions are authorized | ** '''Scope''' – Who is affected by the policy including who is exempt and, if applicable, how exemptions are authorized | ||
**Definitions | ** '''Definitions''' – Any key concepts or terms used in the policy | ||
**Policy Content – The body of the policy | ** '''Policy Content''' – The body of the policy | ||
**Implementation and Monitoring – Those responsible for monitoring and implementing the policy, including date for policy review | ** '''Implementation and Monitoring''' – Those responsible for monitoring and implementing the policy, including date for policy review | ||
**Date of | ** '''Date of Revisions''' | ||
**Reference to other policies | ** '''Reference to other policies''' where applicable | ||
**Appendices – Optional, may be included for additional history, clarification, etc. | ** '''Appendices''' – Optional, may be included for additional history, clarification, etc. | ||
== Development and Approval == | == Development and Approval == | ||
# Any | # Any Bike Edmonton member or committee can submit a draft policy for review and approval to the Board of Directors; a draft policy must be submitted at least five days prior to the next scheduled Board meeting. | ||
# The Board may also draft or delegate the drafting of a policy to a committee. | # The Board may also draft or delegate the drafting of a policy to a committee. | ||
# A draft policy shall include a draft statement of each of the basic components of | # A draft policy shall include a draft statement of each of the basic components of a Bike Edmonton policy, as defined in section 1.4.1. | ||
# Upon the majority approval of the Board of Directors the policy will become effective as of the date outlined in the policy. | # Upon the majority approval of the Board of Directors the policy will become effective as of the date outlined in the policy. | ||
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#The Board of Directors is responsible for ensuring policies are current and follow the structure outlined; this responsibility may be delegated to a committee. | #The Board of Directors is responsible for ensuring policies are current and follow the structure outlined; this responsibility may be delegated to a committee. | ||
== Policy Approval Date & Review Date == | |||
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<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">Date Approved, Revisioned and Active</div> | |||
Approved: [http://edmontonbikes.ca/w/Board_Minutes_March_2014 March 2014] | |||
'''This policy shall be up for review in March 2017.''' | '''This policy shall be up for review in March 2017.''' | ||
Revised: | |||
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<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">Date Expired</div> | |||
Enter Date Information | |||
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Related Policies: | Related Policies: | ||
Document Storage Policy | Document Storage Policy |
Latest revision as of 17:21, 29 May 2023
Purpose
This policy is designed to ensure that Bike Edmonton’s policies are developed and implemented in an accountable and transparent manner. A defined and clear process for policy development will support Bike Edmonton as an accountable, responsive organization that operates consistently, fairly and credibly.
Scope
This policy applies to all members of Bike Edmonton and individuals conducting affairs on behalf of the organization.
Definitions
- Board of Directors – Bike Edmonton members elected by the membership to govern the affairs of the organization according to its bylaws.
- Draft Policy - Policy that has not yet been approved by the Board of Directors and is not in effect.
- BE – Bike Edmonton
- Operational Policy – A policy that outlines the objectives, principal functions and modes of operation of Bike Edmonton.
- Policy – A principle or course of action that, upon approval by the Board of Directors, must be adhered to by all members of Bike Edmonton and individuals conducting affairs on behalf of Bike Edmonton.
- Positional Policy – A policy that sets the strategic direction or outlines Bike Edmonton’s position on a given issue.
Policy Content
- Each Policy shall include the following:
- Policy Name
- Policy Classification – Operational (O) or Positional (P)
- Policy Number – Following a sequential number system with policies in the range 100-199 as Operational and 200-299 as Positional
- Date - Effective date of the policy
- Table of Contents
- Purpose – Specifying what the policy is intended to promote or achieve
- Scope – Who is affected by the policy including who is exempt and, if applicable, how exemptions are authorized
- Definitions – Any key concepts or terms used in the policy
- Policy Content – The body of the policy
- Implementation and Monitoring – Those responsible for monitoring and implementing the policy, including date for policy review
- Date of Revisions
- Reference to other policies where applicable
- Appendices – Optional, may be included for additional history, clarification, etc.
Development and Approval
- Any Bike Edmonton member or committee can submit a draft policy for review and approval to the Board of Directors; a draft policy must be submitted at least five days prior to the next scheduled Board meeting.
- The Board may also draft or delegate the drafting of a policy to a committee.
- A draft policy shall include a draft statement of each of the basic components of a Bike Edmonton policy, as defined in section 1.4.1.
- Upon the majority approval of the Board of Directors the policy will become effective as of the date outlined in the policy.
Publication
- Once a policy has been approved it shall be made accessible to members in a timely manner and shall be stored as per the Document Storage Policy.
Review and Amendments
- Policies shall include a timeline for review no longer than five years. This does not preclude policies from being reviewed prior to this time.
- A policy can be amended with majority approval by the Board of Directors at any time.
Implementation and Monitoring
- The Board of Directors is responsible for ensuring policies are current and follow the structure outlined; this responsibility may be delegated to a committee.
Policy Approval Date & Review Date
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Related Policies:
Document Storage Policy