EBC Space Use Policy: Difference between revisions
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==Policy Name:== | ==Policy Name:== | ||
Bike Edmonton Space Use Policy | |||
==Effective date:== | ==Effective date:== | ||
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==Purpose of Policy== | ==Purpose of Policy== | ||
To develop and implement clear direction in the | To develop and implement clear direction in the | ||
event an external party seeks to use any of | event an external party seeks to use any of Bike Edmonton’s premises. | ||
==Philosophy:== | ==Philosophy:== | ||
Bike Edmonton as an organization exists to facilitate community | |||
awareness of cycling culture. Visiting | awareness of cycling culture. Visiting Bike Edmonton's space through an external | ||
party's event helps to familiarize people with | party's event helps to familiarize people with Bike Edmonton and may encourage them | ||
to access its programs at a later time. Fostering relations between | to access its programs at a later time. Fostering relations between Bike Edmonton | ||
and other likeminded community groups through resource sharing can also | and other likeminded community groups through resource sharing can also | ||
support | support Bike Edmonton's ability to meet its mission. For these reasons, Bike Edmonton space | ||
may be loaned or rented by community groups. | may be loaned or rented by community groups. | ||
==Policy Statement:== | ==Policy Statement:== | ||
At the Executive Director's discretion, | At the Executive Director's discretion, Bike Edmonton space may | ||
be loaned or rented to community groups when such use will not interfere | be loaned or rented to community groups when such use will not interfere | ||
with the operations or reputation of | with the operations or reputation of Bike Edmonton. In | ||
making this decision, the Executive Director will consider the effect the | making this decision, the Executive Director will consider the effect the | ||
rental will have on | rental will have on Bike Edmonton programs and operations; the risk Bike Edmonton is incurring | ||
to its property, reputation, relationships and liability; legality of the | to its property, reputation, relationships and liability; legality of the | ||
use and shared goals of the third party. The Executive Director shall set | use and shared goals of the third party. The Executive Director shall set | ||
rental procedures and conditions so as to protect the interests of | rental procedures and conditions so as to protect the interests of Bike Edmonton, | ||
including but not limited to liability, neighbourhood relations, and | including but not limited to liability, neighbourhood relations, and | ||
operations. | operations. | ||
==Definitions:== | ==Definitions:== | ||
Bike Edmonton space: Any premises owned, leased or rented by Bike Edmonton which can be | |||
legally shared or sublet by others. | legally shared or sublet by others. | ||
Community Group: Any person or persons wishing to use | Community Group: Any person or persons wishing to use Bike Edmonton space for | ||
anything that is not an | anything that is not an Bike Edmonton-sanctioned program, regardless of whether the | ||
individuals involved are members, volunteers or staff of | individuals involved are members, volunteers or staff of Bike Edmonton. | ||
==Scope:== | ==Scope:== | ||
This policy applies to all parties wishing to borrow or rent | This policy applies to all parties wishing to borrow or rent Bike Edmonton | ||
space. | space. | ||
| Line 45: | Line 45: | ||
Should, due to vacation or other | Should, due to vacation or other | ||
extended absence, the Executive Director not be available to decide if a | extended absence, the Executive Director not be available to decide if a | ||
group is permitted to use | group is permitted to use Bike Edmonton space, the President will make the decision | ||
in consultation with the | in consultation with the Executive Director's delegate. In order to maintain | ||
consistency and protect | consistency and protect Bike Edmonton, all external parties must follow this policy. | ||
==Implementation and monitoring:== | ==Implementation and monitoring:== | ||
The Executive Director is responsible | The Executive Director is responsible | ||
for implementing this policy and ensuring it is followed. | for implementing this policy and ensuring it is followed. | ||
[[Category:policy]] | |||
Latest revision as of 18:56, 29 May 2023
Policy Name:
Bike Edmonton Space Use Policy
Effective date:
Upon board approval.
Purpose of Policy
To develop and implement clear direction in the event an external party seeks to use any of Bike Edmonton’s premises.
Philosophy:
Bike Edmonton as an organization exists to facilitate community awareness of cycling culture. Visiting Bike Edmonton's space through an external party's event helps to familiarize people with Bike Edmonton and may encourage them to access its programs at a later time. Fostering relations between Bike Edmonton and other likeminded community groups through resource sharing can also support Bike Edmonton's ability to meet its mission. For these reasons, Bike Edmonton space may be loaned or rented by community groups.
Policy Statement:
At the Executive Director's discretion, Bike Edmonton space may be loaned or rented to community groups when such use will not interfere with the operations or reputation of Bike Edmonton. In making this decision, the Executive Director will consider the effect the rental will have on Bike Edmonton programs and operations; the risk Bike Edmonton is incurring to its property, reputation, relationships and liability; legality of the use and shared goals of the third party. The Executive Director shall set rental procedures and conditions so as to protect the interests of Bike Edmonton, including but not limited to liability, neighbourhood relations, and operations.
Definitions:
Bike Edmonton space: Any premises owned, leased or rented by Bike Edmonton which can be legally shared or sublet by others. Community Group: Any person or persons wishing to use Bike Edmonton space for anything that is not an Bike Edmonton-sanctioned program, regardless of whether the individuals involved are members, volunteers or staff of Bike Edmonton.
Scope:
This policy applies to all parties wishing to borrow or rent Bike Edmonton space.
Scope of Permissible Exceptions:
Should, due to vacation or other extended absence, the Executive Director not be available to decide if a group is permitted to use Bike Edmonton space, the President will make the decision in consultation with the Executive Director's delegate. In order to maintain consistency and protect Bike Edmonton, all external parties must follow this policy.
Implementation and monitoring:
The Executive Director is responsible for implementing this policy and ensuring it is followed.