Conflict of Interest Policy: Difference between revisions
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→Procedures for Addressing a Conflict of Interest
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# An interested person may make a presentation at the Board or Executive Committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. | # An interested person may make a presentation at the Board or Executive Committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. | ||
# A person who has a Conflict of Interest with respect to a Contract or Transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. | # A person who has a Conflict of Interest with respect to a Contract or Transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. | ||
# The person having a conflict of interest may not vote on the Contract or Transaction and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote shall be reflected in the minutes of the meeting. For purposes of this paragraph, a member of the Board of Directors of | # The person having a conflict of interest may not vote on the Contract or Transaction and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote shall be reflected in the minutes of the meeting. For purposes of this paragraph, a member of the Board of Directors of Bike Edmonton has a Conflict of Interest when he or she stands for election as an officer or for re-election as a member of the Board of Directors. | ||
# Interested Persons who are not members of the Board of Directors of | # Interested Persons who are not members of the Board of Directors of Bike Edmonton, or who have a Conflict of Interest with respect to a Contract or Transaction that is not the subject of Board or committee action, shall disclose to their supervisor, or the President or President designee any Conflict of Interest that such Interested Person has with respect to a Contract or Transaction. Such disclosure shall be made as soon as the Conflict of Interest is known to the Interested Person. The Interested Person shall refrain from any action that may affect Bike Edmonton’s participation in such Contract or Transaction. | ||
# In the event it is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to his or her supervisor or the President or President designee, who shall determine whether full board discussion is warranted or whether there exists a Conflict of Interest that is subject to this policy. | # In the event it is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to his or her supervisor or the President or President designee, who shall determine whether full board discussion is warranted or whether there exists a Conflict of Interest that is subject to this policy. | ||