Committees
Standing Committees
Advocacy
- Chair: Bernadette
- Keith
- Kevin
Topics of focus
- media relations
- communications
Terms of Reference
Meetings
BikeWorks
- Chair: Keith
- Kevin
- James
- Brett
- Alex C
Topics of focus
- expansion
- communication of Board info and policies
- integration
Terms of Reference
General Purpose
To coordinate the day to day operations of EBC Bikeworks, to include the following.
- Provide support to volunteers by offering training in technical aspects of repair.
- Provide support to membership by offering training in technical aspects of repair.
- Management of donated materials and resources.
- Provide outreach services to Edmonton communities.
- Maintain the current Bikeworks facility.
- Recruit new volunteers that may assist in operations.
- Develop and maintain a fleet of rental bicycles.
- Development of second site (if approved).
- Provide technical support to The Spoke.
- Provide a barrier free and inclusive environment.
- Provide any needed supports to Bikework's staff.
Key Duties and Responsibilities
Level of Authority
BikeWorks is our oldest, largest, and most visible project and is quite often the first exposure many individuals have to EBC so it is essential that their first experience is a positive one.
It is essential that the staff and volunteers are capable of dealing with a diverse group of people in a friendly and professional manner so training in both technical aspects and human relations is a continuing key to success.
BikeWorks does have an operating budget to cover its operations. Purchases outside of budget guidelines need to be approved by the EBC Board.
Reporting Relationship
Composition and Appointments
Meetings
Resources
Specific Annual Objectives
Reports and Target Dates
Review and Evaluation Process
Approval Date and Review Date
Meetings
Inclusion
- Chair: Alex C
- Stephanie
- Brett
- Bernadette
Topics of focus
- women
- minorities
- newcomers
Terms of Reference
General Purpose
Key Duties and Responsibilities
Level of Authority
Reporting Relationship
Composition and Appointments
Meetings
Resources
Specific Annual Objectives
Reports and Target Dates
Review and Evaluation Process
Approval Date and Review Date
Meetings
Outreach
- Co-chair: Alex C
- Co-chair: Bernadette
- Keith
Topics of focus
- community partnerships
- events
- sponsorship
- connections with stakeholders
- bike-friendly businesses
- Bike Month connections – Adrian, Keith
Terms of Reference
Meetings
Information Management
- Chair: Chris
- James
- Brett
- Monica
- Olivier
- Axel
Wiki page: Information Management Committee
Topics of focus
- membership database
- maintain archives and file security
- integration of website, google calendar/docs, facebook, twitter, other community calendars/social networks
- wiki maintenance
- migrate mailing list
- point of sales
Terms of Reference
General Purpose
To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:
- selecting and deploying new technology (hardware and software)
- analyzing online security
- ensuring EBC documents (both public and private) are organized and accessible
- maintaining BikeWorks computers
- setting up remote access for financials
- setting up an online payment system for memberships
- developing and deploying new point of sales system/membership database
- migrating primary EBC website to new platform (Wordpress)
- online event registration/payment
- selecting and configuring in-house newsletter software
- maintenance of Google and social media presence
- managing EBC e-mail accounts (aliases, groups, gmail, calendar)
- "subletting" space on webhost to generate revenue
- collecting digital images for EBC use
- maintaining websites (stolenbikes, brb, cycleedmonton, edmontonbikes, ghostbikes.org, bikecollectives.org)
- analyzing data (e.g. membership data, climate data)
- some amount of data entry
- monitoring and archiving media
- manage hosting and domain names
- developing new online resources (e.g. trail condition reporting service).
- Documenting where and how information is stored in the organization.
- Audit IPv6 compliance
Key Duties and Responsibilities
Level of Authority
Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.
Reporting Relationship
The chair of the committee shall submit written reports to the board prior to each board meeting.
Composition and Appointments
The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.
Meetings
At least once every 2 months.
Resources
Financial
$210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
Staff
Volunteers to do:
- web development
- systems analysis
- data entry
- IT support
- statistics
- security analysis
Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).
Specific Annual Objectives
Reports and Target Dates
Review and Evaluation Process
Approval Date and Review Date
Meetings
Volunteer
- Chair: Derek
- Adrian
- Steph
- Kevin
Topics of focus
- BikeWorks
- events
Terms of Reference
General Purpose
To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations and off-site events such as community bike events, festivals, educational workshops, etc.
Action Projects
(the projects this committee intends to work on up to next September and beyond. What can committee members expect to work on? What is exciting about this committee's work?)
- Develop volunteer recruitment strategies and apply them (2-5 hrs/month)
- Assist with volunteer orientations once a month (3-5 hrs/month)
- Assist with volunteer skill-building workshops (3-5 hrs/month)
- Plan and organize volunteer appreciation events three times a year
Committee member skills
(what kind of people are you wanting on your committee? List specific skills if applicable)
- Communication and networking
- Peer-to-peer education
- Event planning
Expected time commitment
(how many hours/month is each committee member expected to contribute?)
Action projects are divided among committee members based on personal interest and expertise. Committee members generally contribute 5 hours per month to projects.
Key Duties and Responsibilities
Level of Authority
Reporting Relationship
Composition and Appointments
Meetings
This committee meets _??__ times per month.
Resources
Specific Annual Objectives
Reports and Target Dates
Review and Evaluation Process
Approval Date and Review Date
Meetings
Education and Safety
- Chair: Neil
- Steph
Topics of focus
- quarterly calendar of events!
- What we want to teach
- coordinating facilitators
- policy for courses (fees)