Bike Edmonton

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= 2011-2012 Standing Committees =
= 2011-2012 Standing Committees =
 
== Advocacy ==
== Advocacy ==
* '''Chair:''' Duncan
* '''Chair:''' Duncan
Line 36: Line 36:


* Date [[link]]
* Date [[link]]
* Date [[link]]
* Date [[link]]  
 


== BikeWorks ==
== BikeWorks ==
Line 82: Line 81:




== Inclusion ==
== Education and Safety ==
* '''Chair:''' Alex C?
* '''Chair:''' Bernadette
* '''Members:'''  
* '''Members:'''


Topics of focus
Topics of focus
* women
* quarterly calendar of events!
* minorities
* What we want to teach
* newcomers
* coordinating facilitators
* policy for courses (fees)


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
'''General Purpose'''


Line 120: Line 121:




== Outreach ==
== Inclusion ==
* '''Chair:'''  
* '''Chair:''' Alex C?
* '''Members:'''
* '''Members:'''  


Topics of focus
Topics of focus
* community partnerships
* women
* events
* minorities
* sponsorship
* newcomers
* connections with stakeholders
* bike-friendly businesses
* Bike Month connections


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
'''General Purpose'''


Line 161: Line 158:
* Date [[link]]
* Date [[link]]


== Membership  ==


== Information Management ==
* '''Chair:''' Paul
* '''Chair:'''
* '''Members:'''
* '''Members:'''  


Topics of focus
Topics of focus
* membership database
*
* maintain archives and file security
* integration of website, google calendar/docs, facebook, twitter, other community calendars/social networks
* wiki maintenance
* migrate mailing list
* point of sales


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
'''General Purpose'''
* To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:
# selecting and deploying new technology (hardware and software)
# analyzing online security
# ensuring EBC documents (both public and private) are organized and accessible
# maintaining BikeWorks computers
# setting up remote access for financials
# setting up an online payment system for memberships
# developing and deploying new point of sales system/membership database
# migrating primary EBC website to new platform (Wordpress)
# online event registration/payment
# selecting and configuring in-house newsletter software
# maintenance of Google and social media presence
# managing EBC e-mail accounts (aliases, groups, gmail, calendar)
# "subletting" space on webhost to generate revenue
# collecting digital images for EBC use
# maintaining websites (stolenbikes, brb, cycleedmonton, edmontonbikes, ghostbikes.org, bikecollectives.org)
# analyzing data (e.g. membership data, climate data)
# some amount of data entry
# monitoring and archiving media
# manage hosting and domain names
# developing new online resources (e.g. trail condition reporting service).
# Documenting where and how information is stored in the organization.
# Audit IPv6 compliance


'''Key Duties and Responsibilities'''
'''Key Duties and Responsibilities'''


'''Level of Authority'''
'''Level of Authority'''
* Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
* Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
* Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.


'''Reporting Relationship'''
'''Reporting Relationship'''
*The chair of the committee shall submit written reports to the board prior to each board meeting.


'''Composition and Appointments'''
'''Composition and Appointments'''
* The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.


'''Meetings'''
'''Meetings'''
* At least once every 2 months.


'''Resources'''
'''Resources'''
* Wiki page: [[Information Management Committee]]
* Financial
**$210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
* Staff
* Volunteers to do:
** web development
** systems analysis
** data entry
** IT support
** statistics
** security analysis
* Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).


'''Specific Annual Objectives'''
'''Specific Annual Objectives'''
Line 245: Line 196:




== Volunteer ==
== North Location & The Spoke ==
* '''Chair:'''  
* '''Chair:''' Elicia? Lee? Jordan?
* '''Members:'''
* '''Members:'''


Topics of focus
Topics of focus
* BikeWorks
*  
* events


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
'''General Purpose'''
* To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations and off-site events such as community bike events, festivals, educational workshops, etc.
'''Committee member skills'''
* Communication and networking
* Peer-to-peer education
* Event planning


'''Key Duties and Responsibilities'''
'''Key Duties and Responsibilities'''
* Develop volunteer recruitment strategies and apply them (2-5 hrs/month)
* Assist with volunteer orientations once a month (3-5 hrs/month)
* Assist with volunteer skill-building workshops (3-5 hrs/month)
* Plan and organize volunteer appreciation events three times a year


'''Level of Authority'''
'''Level of Authority'''
Line 275: Line 216:


'''Meetings'''
'''Meetings'''
* This committee meets _??__ times per month.
* Action projects are divided among committee members based on personal interest and expertise. 
* Committee members generally contribute 5 hours per month to projects.


'''Resources'''
'''Resources'''
Line 295: Line 233:




== Education and Safety ==
= Desired Committees =
* '''Chair:''' Bernadette
 
== Communications ==
* '''Chair:'''  
* '''Members:'''
* '''Members:'''


Topics of focus
Topics of focus:
* quarterly calendar of events!
* professional writing
* What we want to teach
* website, newsletter, media articles
* coordinating facilitators
* internal communication improvement
* policy for courses (fees)
* design and marketing materials


=== Terms of Reference ===
=== Terms of Reference ===
Line 335: Line 275:




== The Spoke ==
 
* '''Chair:''' Elicia? Lee? Jordan?
 
* '''Members:'''
== Information Management ==
* '''Chair:'''
* '''Members:'''  


Topics of focus
Topics of focus
*  
* membership database
* maintain archives and file security
* integration of website, google calendar/docs, facebook, twitter, other community calendars/social networks
* wiki maintenance
* migrate mailing list
* point of sales


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
* To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:


'''General Purpose'''
# selecting and deploying new technology (hardware and software)
# analyzing online security
# ensuring EBC documents (both public and private) are organized and accessible
# maintaining BikeWorks computers
# setting up remote access for financials
# setting up an online payment system for memberships
# developing and deploying new point of sales system/membership database
# migrating primary EBC website to new platform (Wordpress)
# online event registration/payment
# selecting and configuring in-house newsletter software
# maintenance of Google and social media presence
# managing EBC e-mail accounts (aliases, groups, gmail, calendar)
# "subletting" space on webhost to generate revenue
# collecting digital images for EBC use
# maintaining websites (stolenbikes, brb, cycleedmonton, edmontonbikes, ghostbikes.org, bikecollectives.org)
# analyzing data (e.g. membership data, climate data)
# some amount of data entry
# monitoring and archiving media
# manage hosting and domain names
# developing new online resources (e.g. trail condition reporting service).
# Documenting where and how information is stored in the organization.
# Audit IPv6 compliance


'''Key Duties and Responsibilities'''
'''Key Duties and Responsibilities'''


'''Level of Authority'''
'''Level of Authority'''
* Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
* Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
* Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.


'''Reporting Relationship'''
'''Reporting Relationship'''
*The chair of the committee shall submit written reports to the board prior to each board meeting.


'''Composition and Appointments'''
'''Composition and Appointments'''
* The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.


'''Meetings'''
'''Meetings'''
* At least once every 2 months.


'''Resources'''
'''Resources'''
* Wiki page: [[Information Management Committee]]
* Financial
**$210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
* Staff
* Volunteers to do:
** web development
** systems analysis
** data entry
** IT support
** statistics
** security analysis
* Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).


'''Specific Annual Objectives'''
'''Specific Annual Objectives'''
Line 372: Line 360:




== Communications ==
== Outreach ==
* '''Chair:'''  
* '''Chair:'''  
* '''Members:'''
* '''Members:'''


Topics of focus:
Topics of focus
*
* community partnerships
* events
* sponsorship
* connections with stakeholders
* bike-friendly businesses
* Bike Month connections


=== Terms of Reference ===
=== Terms of Reference ===
Line 445: Line 438:
* Date [[link]]
* Date [[link]]


 
== Volunteer ==
== Membership  ==
* '''Chair:'''  
 
* '''Chair:''' Paul
* '''Members:'''
* '''Members:'''


Topics of focus
Topics of focus
*
* BikeWorks
* events


=== Terms of Reference ===
=== Terms of Reference ===
'''General Purpose'''
* To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations and off-site events such as community bike events, festivals, educational workshops, etc.


'''General Purpose'''
'''Committee member skills'''
* Communication and networking
* Peer-to-peer education
* Event planning


'''Key Duties and Responsibilities'''
'''Key Duties and Responsibilities'''
* Develop volunteer recruitment strategies and apply them (2-5 hrs/month)
* Assist with volunteer orientations once a month (3-5 hrs/month)
* Assist with volunteer skill-building workshops (3-5 hrs/month)
* Plan and organize volunteer appreciation events three times a year


'''Level of Authority'''
'''Level of Authority'''
Line 467: Line 468:


'''Meetings'''
'''Meetings'''
* This committee meets _??__ times per month.
* Action projects are divided among committee members based on personal interest and expertise. 
* Committee members generally contribute 5 hours per month to projects.


'''Resources'''
'''Resources'''
Retrieved from "https://apps.bikeedmonton.ca/w/Special:MobileDiff/556"