@@ Line 1: / Line 1: @@
-= 2010 Committees =
+= 2011-2012 Standing Committees =
-= Standing Committees =
 == Advocacy ==
-* '''Chair:''' Bernadette
+* '''Chair:''' Duncan
-* Keith
-* Kevin
 === Topics of focus ===
@@ Line 13: / Line 9: @@
 === Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
-=== Meetings ===
 == BikeWorks ==
-* '''Chair:''' Keith
+* '''Chair:''' Micah, Kevin?
-* Kevin
+* Possible committee members: Lee, Malcolm, Keith, Chris Corrigan, Adrian, Coreen
-* James
-* Brett
-* Alex C
-Possible committee participants: Lee, Malcolm, Keith, Chris Corrigan, Adrian, Coreen
 === Topics of focus ===
@@ Line 32: / Line 43: @@
 === Terms of Reference ===
-==== General Purpose ====
+General Purpose
-Note: It has been acknowledged that these TOR are too similar to the BikeWorks Coordinator's job description. New TOR should see BW as a seperate organization which needs to have a seperate board to determine direction. TOR should focus on governance-level issues for BW. Board need to clarify what type of issues need to be raised by the Coordinator to the Board.
+* Note: It has been acknowledged at the Board Retreat that the 2010 TOR are too similar to the BikeWorks Coordinator's job description. New TOR should see BW as a seperate organization which needs to have a seperate board to determine direction. TOR should focus on governance-level issues for BW. Board need to clarify what type of issues need to be raised by the Coordinator to the Board.
+* Micah, Kevin, Alex H, and others will have a committee meeting to determine future involvement of the BW committee.
-To coordinate the day to day operations of EBC Bikeworks, to include the following.
-# Provide support to volunteers by offering training in technical aspects of repair.
-# Provide support to membership by offering training in technical aspects of repair.
-# Management of donated materials and resources.
-# Provide outreach services to Edmonton communities.
-# Maintain the current Bikeworks facility.
-# Recruit new volunteers that may assist in operations.
-# Develop and maintain a fleet of rental bicycles.
-# Development of second site (if approved).
-# Provide technical support to The Spoke.
-# Provide a barrier free and inclusive environment.
-# Provide any needed supports to Bikework's staff.
-BikeWorks is our oldest, largest, and most visible project and is quite often the first exposure many individuals have to EBC so it is essential that their first experience is a positive one.
-It is essential that the staff and volunteers are capable of dealing with a diverse group of people in a friendly and professional manner so training in both technical aspects and human relations is a continuing key to success.
-==== Key Duties and Responsibilities ====
+Key Duties and Responsibilities
+*
-===== Level of Authority =====
+Level of Authority
-BikeWorks has an operating budget to cover its operations. Purchases outside of budget guidelines need to be approved by the EBC Board.
+* BikeWorks has an operating budget to cover its operations. Purchases outside of budget guidelines need to be approved by the EBC Board.
-===== Reporting Relationship =====
+Reporting Relationship
-==== Composition and Appointments ====
+Composition and Appointments
-==== Meetings ====
+Meetings
-==== Resources ====
+Resources
-==== Specific Annual Objectives ====
+Specific Annual Objectives
-==== Reports and Target Dates ====
+Reports and Target Dates
-==== Review and Evaluation Process ====
+Review and Evaluation Process
-==== Approval Date and Review Date ====
+Approval Date and Review Date
-=== Meetings ===
 == Inclusion ==
-* '''Chair:''' Alex C
+* '''Chair:''' Alex C?
-* Stephanie
-* Brett
-* Bernadette
 === Topics of focus ===
@@ Line 89: / Line 79: @@
 === Terms of Reference ===
-==== General Purpose ====
+General Purpose
-==== Key Duties and Responsibilities ====
+Key Duties and Responsibilities
-===== Level of Authority =====
+Level of Authority
-===== Reporting Relationship =====
+Reporting Relationship
-==== Composition and Appointments ====
+Composition and Appointments
-==== Meetings ====
+Meetings
-==== Resources ====
+Resources
-==== Specific Annual Objectives ====
+Specific Annual Objectives
-==== Reports and Target Dates ====
+Reports and Target Dates
-==== Review and Evaluation Process ====
+Review and Evaluation Process
-==== Approval Date and Review Date ====
+Approval Date and Review Date
-=== Meetings ===
 == Outreach ==
-* '''Co-chair:''' Alex C
+* '''Co-chair:'''
-* '''Co-chair:''' Bernadette
-* Keith
 === Topics of focus ===
@@ Line 125: / Line 112: @@
 * connections with stakeholders
 * bike-friendly businesses
-* Bike Month connections – Adrian, Keith
+* Bike Month connections
 === Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
-=== Meetings ===
 == Information Management ==
-* '''Chair:''' Chris
+* '''Chair:'''
-* James
-* Brett
-* Monica
-* Olivier
-* Axel
 Wiki page: [[Information Management Committee]]
 === Topics of focus ===
 * membership database
@@ Line 149: / Line 152: @@
 === Terms of Reference ===
-==== General Purpose ====
+General Purpose
-To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:
+* To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:
 # selecting and deploying new technology (hardware and software)
@@ Line 175: / Line 178: @@
 # Audit IPv6 compliance
-==== Key Duties and Responsibilities ====
+Key Duties and Responsibilities
-===== Level of Authority =====
-Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
-Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
-Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.
+Level of Authority
+* Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
+* Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
+* Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.
-===== Reporting Relationship =====
+Reporting Relationship
-The chair of the committee shall submit written reports to the board prior to each board meeting.
+*The chair of the committee shall submit written reports to the board prior to each board meeting.
-==== Composition and Appointments ====
+Composition and Appointments
-The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.
+* The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.
-==== Meetings ====
+Meetings
-At least once every 2 months.
+* At least once every 2 months.
-==== Resources ====
+Resources
-===== Financial =====
-$210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
-===== Staff =====
+Financial
-Volunteers to do:
+*$210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
-* web development
-* systems analysis
-* data entry
-* IT support
-* statistics
-* security analysis
-Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).
+Staff
+* Volunteers to do:
+** web development
+** systems analysis
+** data entry
+** IT support
+** statistics
+** security analysis
+* Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).
-==== Specific Annual Objectives ====
+Specific Annual Objectives
-==== Reports and Target Dates ====
+Reports and Target Dates
-==== Review and Evaluation Process ====
+Review and Evaluation Process
-==== Approval Date and Review Date ====
+Approval Date and Review Date
-=== Meetings ===
 == Volunteer ==
-* '''Chair:''' Derek
+* '''Chair:'''
-* Adrian
-* Steph
-* Kevin
 === Topics of focus ===
@@ Line 229: / Line 226: @@
 === Terms of Reference ===
-==== General Purpose ====
+General Purpose
-To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations and off-site events such as community bike events, festivals, educational workshops, etc.
+* To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations and off-site events such as community bike events, festivals, educational workshops, etc.
-===== Action Projects =====
+Action Projects
-(the projects this committee intends to work on up to next September and beyond. What can committee members expect to work on?  What is exciting about this committee's work?)
+* The projects this committee intends to work on up to next September and beyond. What can committee members expect to work on?  What is exciting about this committee's work?
 * Develop volunteer recruitment strategies and apply them (2-5 hrs/month)
 * Assist with volunteer orientations once a month (3-5 hrs/month)
@@ Line 239: / Line 236: @@
 * Plan and organize volunteer appreciation events three times a year
-===== Committee member skills =====
+Committee member skills
-(what kind of people are you wanting on your committee? List specific skills if applicable)
 * Communication and networking
 * Peer-to-peer education
 * Event planning
-===== Expected time commitment =====
+Expected time commitment
-(how many hours/month is each committee member expected to contribute?)
+* Action projects are divided among committee members based on personal interest and expertise.
+* Committee members generally contribute 5 hours per month to projects.
-Action projects are divided among committee members based on personal interest and expertise.  Committee members generally contribute 5 hours per month to projects.
+Key Duties and Responsibilities
-==== Key Duties and Responsibilities ====
+Level of Authority
-===== Level of Authority =====
+Reporting Relationship
-===== Reporting Relationship =====
+Composition and Appointments
-==== Composition and Appointments ====
+Meetings
+* This committee meets _??__ times per month.
-==== Meetings ====
+Resources
-This committee meets _??__ times per month.
-==== Resources ====
+Specific Annual Objectives
-==== Specific Annual Objectives ====
+Reports and Target Dates
-==== Reports and Target Dates ====
+Review and Evaluation Process
-==== Review and Evaluation Process ====
+Approval Date and Review Date
-==== Approval Date and Review Date ====
-=== Meetings ===
 == Education and Safety ==
-* '''Chair:''' Neil
+* '''Chair:''' Bernadette
-* Steph
 === Topics of focus ===
@@ Line 285: / Line 278: @@
 === Terms of Reference ===
-=== Meetings ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
 == The Spoke ==
+* '''Chair:''' Elicia? Lee? Jordan?
+=== Topics of focus ===
+*
+=== Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
 == Communications ==
-== Policy ==
+* '''Chair:'''
+=== Topics of focus ===
+=== Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
+== Policy Development ==
+* '''Chair:'''
+=== Topics of focus ===
+=== Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
+Approval Date and Review Date
 == Membership  ==
-= Ad Hoc Committees =
+* '''Chair:''' Paul
+=== Topics of focus ===
+=== Terms of Reference ===
+General Purpose
+Key Duties and Responsibilities
+Level of Authority
+Reporting Relationship
+Composition and Appointments
+Meetings
+Resources
+Specific Annual Objectives
+Reports and Target Dates
+Review and Evaluation Process
-== 30th Anniversary Party & Silent Auction ==
+Approval Date and Review Date

Committees: Difference between revisions

Committees (view source)

Revision as of 00:04, 5 November 2011