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| = Standing Committees = | | = About Committees = |
| == Advocacy ==
| | The Board of Bike Edmonton creates [http://culture.alberta.ca/bdp/bulletins/Committees09-print.pdf Board committees] to help do its work. These are distinct from Operations committees which are created by Bike Edmonton staff members to help do operational work. |
| * '''Chair:''' Bernadette
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| * Keith
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| * Kevin
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| === Topics of focus ===
| | Examples of common not-for-profit (Governance) Board committees: |
| * media relations | | *Executive Committee |
| * communications | | *Nominating Committee |
| | *Board Development Committee |
| | *Audit Committee |
| | *Finance Committee |
| | *Fundraising Committee |
| | *Human Resources Committee |
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| === Terms of Reference ===
| | Examples of common not-for-profit Operations committees (or Administrative Board committees): |
| | *Outreach & Engagement Committee |
| | *Volunteer Development Committee |
| | *Special Events Committee |
| | *Program Committee |
| | *Communications Committee |
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| === Meetings ===
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| == BikeWorks ==
| | Both Board and Operations committees have open membership unless otherwise noted. Participation on each committee depends on your interests, skills, and experience that you'd like to gain. Each committee will form a Terms of Reference to describe the purpose of the committee, the time commitment involved, and other organizational factors. See below for Bike Edmonton's template TOR that can be suited to each committee. |
| * '''Chair:''' Keith
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| * Kevin
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| * James
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| * Brett
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| * Alex C
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| === Topics of focus ===
| | Effective committees require effective chairpersons to facilitate meetings. Please read Bike Edmonton's [[Committee Chair Job Description]]. |
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| * expansion
| | = Terms of Reference template = |
| * communication of Board info and policies
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| * integration
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| === Terms of Reference ===
| | The Terms of Reference (TOR) is used by a committee as a tool to help it guide its own direction, as well as to make clear its powers, boundaries, and role within the broader organization. It should answer most general questions that would arise during its work regarding the committee's relationship to the rest of Bike Edmonton's governance structure. It should also answer, "what will this committee accomplish, what can I do as part of this committee, and why do we want to do this?" |
| ==== General Purpose ====
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| To coordinate the day to day operations of EBC Bikeworks, to include the following.
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| # Provide support to volunteers by offering training in technical aspects of repair.
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| # Provide support to membership by offering training in technical aspects of repair.
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| # Management of donated materials and resources.
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| # Provide outreach services to Edmonton communities.
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| # Maintain the current Bikeworks facility.
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| # Recruit new volunteers that may assist in operations.
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| # Develop and maintain a fleet of rental bicycles.
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| # Development of second site (if approved).
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| # Provide technical support to The Spoke.
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| # Provide a barrier free and inclusive environment.
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| # Provide any needed supports to Bikework's staff.
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| ==== Key Duties and Responsibilities ====
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| ===== Level of Authority =====
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| BikeWorks is our oldest, largest, and most visible project and is quite often the first exposure many individuals have to EBC so it is essential that their first experience is a positive one.
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| It is essential that the staff and volunteers are capable of dealing with a diverse group of people in a friendly and professional manner so training in both technical aspects and human relations is a continuing key to success.
| | The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals. |
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| BikeWorks does have an operating budget to cover its operations. Purchases outside of budget guidelines need to be approved by the EBC Board.
| | [[Terms of reference template]] |
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| ===== Reporting Relationship ===== | | = Standing Bike Edmonton Board Committees = |
| | * [[Executive Committee]] |
| | * [[Human Resources Committee]] |
| | * [[Finance Committee]] |
| | * [[Governance Commitee]] |
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| ==== Composition and Appointments ==== | | = Standing Bike Edmonton Operations Committees = |
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| ==== Meetings ====
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| ==== Resources ==== | | = Ad-Hoc Bike Edmonton Committees = |
| | * [[Fundraising Committee]] |
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| ==== Specific Annual Objectives ==== | | = Former / Inactive Committees = |
| | | * [[Advocacy Committee]] |
| ==== Reports and Target Dates ====
| | * [[Administrative Committee]] |
| | | * [[Policy Committee]] |
| ==== Review and Evaluation Process ====
| | * [[Strategic Planning Committee]] |
| | | * 2012-2013 [[HR Policy Committee]] |
| ==== Approval Date and Review Date ====
| | * 2011-2012 [[BikeWorks Committee]] |
| | | * [[2010-11 BikeWorks Committee]] |
| === Meetings ===
| | * 2011-12 [[Education and Safety Committee]] |
| | | * [[2010-11 Inclusion Committee]] |
| == Inclusion ==
| | * 2011-2012 [[Information Management Committee]] |
| * '''Chair:''' Alex C | | * [[2010-11 Information Management Committee]] |
| * Stephanie | | * ?-2010 [[Membership Committee]] |
| * Brett | | * [[2010-11 Outreach Committee]] |
| * Bernadette | | * 2010-11 [[Volunteer Committee]] |
| | | * 2010-11 [[30th Anniversary Celebration Committee]] |
| === Topics of focus ===
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| * women | |
| * minorities | |
| * newcomers | |
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| === Terms of Reference ===
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| ==== General Purpose ====
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| ==== Key Duties and Responsibilities ====
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| ===== Level of Authority =====
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| ===== Reporting Relationship =====
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| ==== Composition and Appointments ====
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| ==== Meetings ====
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| ==== Resources ====
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| ==== Specific Annual Objectives ====
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| ==== Reports and Target Dates ====
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| ==== Review and Evaluation Process ====
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| ==== Approval Date and Review Date ====
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| === Meetings ===
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| == Outreach ==
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| * '''Co-chair:''' Alex C | |
| * '''Co-chair:''' Bernadette | |
| * Keith | |
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| === Topics of focus ===
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| * community partnerships
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| * events
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| * sponsorship
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| * connections with stakeholders
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| * bike-friendly businesses
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| * Bike Month connections – Adrian, Keith
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| === Terms of Reference ===
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| === Meetings ===
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| == Information Management ==
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| * '''Chair:''' Chris | |
| * James
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| * Brett
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| * Monica
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| * Olivier
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| * Axel
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| Wiki page: [[Information Management Committee]]
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| === Topics of focus ===
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| * membership database | |
| * maintain archives and file security | |
| * integration of website, google calendar/docs, facebook, twitter, other community calendars/social networks
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| * wiki maintenance
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| * migrate mailing list
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| * point of sales | |
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| === Terms of Reference ===
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| ==== General Purpose ====
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| To manage the technical infrastructure for EBC, enabling non-technical users to fully-utilize our resources and manage information. This includes setting up and managing physical infrastructure at BikeWorks, managing the backend of our internet presence (e.g. setting up, configuring, designing and maintaining things, but not being responsible for actual content). Specific work includes:
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| # selecting and deploying new technology (hardware and software)
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| # analyzing online security
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| # ensuring EBC documents (both public and private) are organized and accessible
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| # maintaining BikeWorks computers
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| # setting up remote access for financials
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| # setting up an online payment system for memberships
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| # developing and deploying new point of sales system/membership database
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| # migrating primary EBC website to new platform (Wordpress)
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| # online event registration/payment
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| # selecting and configuring in-house newsletter software
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| # maintenance of Google and social media presence
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| # managing EBC e-mail accounts (aliases, groups, gmail, calendar)
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| # "subletting" space on webhost to generate revenue
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| # collecting digital images for EBC use
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| # maintaining websites (stolenbikes, brb, cycleedmonton, edmontonbikes, ghostbikes.org, bikecollectives.org)
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| # analyzing data (e.g. membership data, climate data)
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| # some amount of data entry
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| # monitoring and archiving media
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| # manage hosting and domain names
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| # developing new online resources (e.g. trail condition reporting service).
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| # Documenting where and how information is stored in the organization.
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| # Audit IPv6 compliance
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| ==== Key Duties and Responsibilities ====
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| ===== Level of Authority =====
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| Much of this committee's work is very public-facing, and may be the first interaction people have with EBC. Any major, public-facing changes, therefore (such as a website redesign) should be passed before the board for review, though decisions can be made by the committee without a board vote once a reasonable amount of time has been given for review (unless the board indicates otherwise during this review period).
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| Decisions involving a significant new financial cost or liability to EBC must first be recommended to the board for approval.
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| Decisions involving significant privacy or security concerns must also first be recommended to the board for approval.
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| ===== Reporting Relationship =====
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| The chair of the committee shall submit written reports to the board prior to each board meeting.
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| ==== Composition and Appointments ====
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| The chair will be selected by the board of directors based on open nominations. The chair may appoint anyone to the committee. The president and executive director are ex officio members.
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| ==== Meetings ====
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| At least once every 2 months.
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| ==== Resources ====
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| ===== Financial =====
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| $210/yr for hosting, $50/yr for domain names, $150/yr for infrastructure
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| ===== Staff =====
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| Volunteers to do:
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| * web development
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| * systems analysis
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| * data entry
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| * IT support
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| * statistics
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| * security analysis
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| Support from the Treasurer and Secretary in ensuring digital copies of documents are properly archived, and that significant paper documents are digitized and/or copied to microfiche (where it is likely to be useful and reasonable).
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| ==== Specific Annual Objectives ====
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| ==== Reports and Target Dates ====
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| ==== Review and Evaluation Process ====
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| ==== Approval Date and Review Date ====
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| === Meetings ===
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| == Volunteer ==
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| * '''Chair:''' Derek | |
| * Adrian
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| * Steph
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| * Kevin
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| === Topics of focus ===
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| * BikeWorks
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| * events
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| === Meetings ===
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| == Education and Safety ==
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| * '''Chair:''' Neil
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| * Steph
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| === Topics of focus ===
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| * quarterly calendar of events!
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| * What we want to teach
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| * coordinating facilitators
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| * policy for courses (fees)
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| === Terms of Reference ===
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| === Meetings ===
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| == The Spoke ==
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| == Communications ==
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| == Policy ==
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| == Membership ==
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| = Ad Hoc Committees =
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| == 30th Anniversary Party & Silent Auction ==
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