Board Minutes September 2022: Difference between revisions
→Current & Completed Business
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** Get reports ready | ** Get reports ready | ||
** Decide if have any bylaw changes | ** Decide if have any bylaw changes | ||
* Keith has not called a meeting for how to split up the duties – agreed to do it now | |||
* Keith has not called a meeting for how to split up the duties – agreed to do it | |||
now | |||
** Keith to set up an agenda and circulate for review. | ** Keith to set up an agenda and circulate for review. | ||
** Invites | ** Invites | ||
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*** AGM notice requirements? | *** AGM notice requirements? | ||
**** Meeting of the members. On or before Dec 1 of each year. | **** Meeting of the members. On or before Dec 1 of each year. | ||
**** Notice must be delivered more than 14 days prior to the | **** Notice must be delivered more than 14 days prior to the meeting date. Notice must be On website. Meeting must be open to the public | ||
meeting date. | **** Quorum is lesser of 20 members in good standing or 5% of members. | ||
**** Members in good standing must be a member for at least 1 month. | |||
**** Quorum is lesser of 20 members in good standing or 5% of | |||
members. | |||
**** Members in good standing must be a member for at | |||
least 1 month. | |||
** Reports | ** Reports | ||
***Keith to write up his report and remind all Committee Chairs to do the same. | ***Keith to write up his report and remind all Committee Chairs to do the same. | ||
* Lots of things that Molly was doing in previous years – a little concerned | * Lots of things that Molly was doing in previous years – a little concerned with how the AGM will go. | ||
with how the AGM will go. | |||
** Online or in person? | ** Online or in person? | ||
*** Possible location could be Victoria Park – shelter space outside. | *** Possible location could be Victoria Park – shelter space outside. | ||
*** Will be a bit chilly but can just be prepared. | *** Will be a bit chilly but can just be prepared. | ||
*** Door prizes…? Keith to reach out to shop managers to see if any door prizes could be | *** Door prizes…? Keith to reach out to shop managers to see if any door prizes could be found. | ||
found. | |||
** Bylaw changes? | ** Bylaw changes? | ||
*** Bylaw notice is longer and has to go out with the notice, identify what it | *** Bylaw notice is longer and has to go out with the notice, identify what it was, the changes, and the rational for the changes. | ||
was, the changes, and the rational for the changes. | |||
*** So no changes could be proposed to the bylaws. | *** So no changes could be proposed to the bylaws. | ||