Board Minutes September 2022: Difference between revisions
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{{Motion | {{Motion | ||
|motion=To approve this September agenda. | |motion=To approve this September agenda. | ||
|first= | |first= Matt H | ||
|second= | |second= Keith H | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To approve Minutes from [[Board Minutes August 2022|August]] board meeting. | |motion=To approve Minutes from [[Board Minutes August 2022|August]] board meeting. | ||
|first= | |first= John F | ||
|second= | |second= Max M | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report (Andi - 5 min)=== | === President's Report (Andi - 5 min)=== | ||
*[ Acting President's Report August 2022] | *[ Acting President's Report August 2022] | ||
* Verbal Report: | |||
** Andi continues to operate with “keeping the lights on” necessities. Including | |||
attending staff meetings and doing payroll. | |||
** Andi accidentally missed the last payroll cycle – was resolved. | |||
** Trying to keep up on general requests usually handled by an ED or | |||
program mgr. Been challenging. Lots of emails come in. Sometimes things fall | |||
through the cracks. Ghost bike handled by Keith. | |||
*[ Executive Committee Report August 2022] | *[ Executive Committee Report August 2022] | ||
* Verbal Report: | |||
** Been doing the bare minimum given the limited resources. | |||
** Did meet last week and received an update on ED hiring process. | |||
=== Treasurer's Report (Byron - 5 min)=== | === Treasurer's Report (Byron - 5 min)=== | ||
*[ Treasurer's Report Aug 2022] | *[ Treasurer's Report Aug 2022] | ||
* Verbal Report: | |||
** Byron has been working diligently with bookkeeper Robin, caught up to June | |||
but still a few minor things being worked on. Will have more for next board | |||
meeting. | |||
=== Finance Committee Report (Byron - 5 min)=== | === Finance Committee Report (Byron - 5 min)=== | ||
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=== Advocacy and Outreach Committee Report (Keith - 2 Min)=== | === Advocacy and Outreach Committee Report (Keith - 2 Min)=== | ||
*[ Advocacy and Outreach Committee August 2022] | *[ Advocacy and Outreach Committee August 2022] | ||
* Verbal Report: | |||
** Put up a ghost bike and did some interviews. CBC and CTV came out to tape the | |||
setting up. Great involvement by staff and volunteers. | |||
{{Motion | {{Motion | ||
|motion= To receive these reports as delivered above. | |motion= To receive these reports as delivered above. | ||
|first= | |first= Matt H | ||
|second= | |second= Keith H | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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==== Collective Bargaining Update - Andi (2 Min) ==== | ==== Collective Bargaining Update - Andi (2 Min) ==== | ||
* No update as we have not heard from union, even though we have reached out for dates, etc. | |||
* We cannot plan or schedule anything until we have agreed upon negotiation dates from CUPE | |||
==== ED Recruitment Update - Shelley (5 Min) ==== | ==== ED Recruitment Update - Shelley (5 Min) ==== | ||
* 26 applicants. | |||
* 5 identified for interviews – started this week. | |||
* Committee will identify the top 2 or 3 interviews to be in person. | |||
* Hopefully by Oct 3 meeting a recommendation will be put forward to the board meeting. | |||
==== AGM Planning - Keith (15 Min) ==== | ==== AGM Planning - Keith (15 Min) ==== | ||
* Keith went through old AGM folders, written out a list of things to prepare for. | |||
** Set agenda | |||
** Send out invites | |||
** Get reports ready | |||
** Decide if have any bylaw changes | |||
* Keith has not called a meeting for how to split up the duties – agreed to do it | |||
now | |||
** Keith to set up an agenda and circulate for review. | |||
** Invites | |||
*** Keith to set up an invitation to post at the bike shops | |||
*** Notice to the shops, email to membership, notice on the website. | |||
*** Nomination form is on the website. | |||
*** AGM notice requirements? | |||
**** Meeting of the members. On or before Dec 1 of each year. | |||
**** Notice must be delivered more than 14 days prior to the | |||
meeting date. | |||
**** On website | |||
**** Open to the public | |||
**** Quorum is lesser of 20 members in good standing or 5% of | |||
members. | |||
**** Members in good standing must be a member for at | |||
least 1 month. | |||
** Reports | |||
***Keith to write up his report and remind all Committee Chairs to do the same. | |||
* Lots of things that Molly was doing in previous years – a little concerned | |||
with how the AGM will go. | |||
** Online or in person? | |||
*** Possible location could be Victoria Park – shelter space outside. | |||
*** Will be a bit chilly but can just be prepared. | |||
*** Door prizes…? Keith to reach out to shop managers to see if any door prizes could be | |||
found. | |||
** Bylaw changes? | |||
*** Bylaw notice is longer and has to go out with the notice, identify what it | |||
was, the changes, and the rational for the changes. | |||
*** So no changes could be proposed to the bylaws. | |||
=== Board Recruitment and Candidate Introductions (15 min)=== | === Board Recruitment and Candidate Introductions (15 min)=== | ||
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* Colin Margetts and Joe Kerr introduced themselves in the August Meeting | * Colin Margetts and Joe Kerr introduced themselves in the August Meeting | ||
* Kelly Granigan | * Kelly Granigan | ||
** Cares a lot about Bike Edmonton and wants to see if continue. | |||
** Heard from Chris Chan that board members are looking for member. | |||
** Mechanical engineer. | |||
** Have a couple of kids. | |||
** Car free – April 2020. | |||
** Early retiree. | |||
** Member of Bike Member for many years. | |||
** Question from Keith H: What is a project that you would like to see at Bike Edmonton? | |||
*** Pet project – would like to see more work with schools, school streets, outreach to young kids and families, pro cargo bike messaging, pro e-bike messaging. | |||
** Question from Matt H: Do you have any experience with Unions? | |||
*** Little involvement with unions. | |||
* Stephen Paskaluk | * Stephen Paskaluk | ||
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|second= | |second= | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= Carried | |result= Carried | ||