Board Minutes September 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for September 21, 2021

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Sarah R
• Minute-taker: Andi E
• Food by: n/a
• Board attendance:
• Staff attendance:
• Regrets: Annya
• Absent:
• Guests:

Call to Order

• Meeting called to order by Sarah at pm.

Logistics for Next Meeting

• Date:
• Location: Google Meet
• Chair: Sarah
• Minute-taker:
• Food by: n/a

Announcements

• Remember to record your volunteer hours!
• The 2021 AGM will be held virtually on Sunday, November 7, 2021 from 1pm - 3pm

Approval of Agenda

MOTION

To approve this September 21 agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of Last Meeting's Minutes

MOTION

To approve the July 2021 minutes.
Moved:
Seconded:

Aye	No	Abstain

Reports

President's Report - Sarah R. (2 mins)

• [ President's Report]

Treasurer's Report - Roy C. (2 mins)

• [Treasurer's Report]

Executive Committee Report - Sarah R. (1 min)

• [ Executive Committee Report]

HR Committee Report - Sarah R. (1 min)

• [ HR Committee Report]

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Executive Direct Report - Chris C. (5 min)

• Executive Director Report August 2021

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Action Item Follow Up

• Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign

• Further discussion still needed with Chris

Plan to Sell Bikes from the Downtown Shop

• Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting

HR Consultation with ACSN - Sarah R. (2 min)

• The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
• Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?

Renewal with Seniuk - Chris C. (2 min)

• Chris to provide an update
  • Seniuk is requesting a 25% increase to their rates. This is in negotiations.

Downtown Shop Mural - Sarah R. (5 min)

• Mural Fundraising Plan

Current & Completed Business

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by Sarah at pm