Bike Edmonton

Board Minutes September 2021: Difference between revisions

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Board Minutes September 2021 (view source)

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for September 21 2021 ==
== Bike Edmonton Board Meeting Minutes for September 21, 2021 ==


Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Location: Google Meets
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Start Time: 7:00pm
* Start Time: 7:00pm


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== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Sarah R.
* Minute-taker:
* Minute-taker: Andi E.
* Food by:
* Food by: N/A
* Board attendance:
* Board attendance:
* Staff attendance:
* Staff attendance:
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   |result=
   |result=
}}
}}
* Please list how long you believe your topic will take to discuss:
 
** Name (___ min)
** Name (___ min)


{{Motion
{{Motion
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* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]


== Adjournment ==
 
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
 
== Bike Edmonton Board Meeting Minutes for July 19, 2021 ==
 
Board meetings are open to Bike Edmonton members and the public.
 
* Date: Monday, July 19, 2021
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Start Time: 7:00pm
 
Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
 
== Attendance ==
* '''Meeting Chair:''' Sarah
* '''Minute-taker:''' Andi E
* '''Food by:''' n/a
* '''Board attendance:''' Jarret S; Michelle B; Roy C; Rachel K; Sarah R; Matt H; Andi E; Sarah R
* '''Staff attendance:''' Chris C; Coreen; Molly T; Vaughn H 
* '''Regrets:''' Annya; Keith H
* '''Absent:'''
* '''Guests:'''
 
== Call to Order ==
* Meeting called to order by Sarah at 7:09 pm.
 
== Logistics for Next Meeting ==
* Date: Monday, August 23, 2021
* Location: In person (TBD); Google Meet option
* Chair: Sarah
* Minute-taker: Andi
* Food by: n/a
 
== Announcements ==
* Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!]
* [https://mailchi.mp/ecvo/finally-a-finance-training-program-specifically-for-nonprofit-leaders?e=7caf63e21b ECVO Finance Masterclass for Nonprofit Leaders]
 
== Approval of Agenda ==
{{Motion
  |motion=To approve this July 19 agenda.
  |first= Roy
  |second= Matt
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Approval of Last Meeting's Minutes ==
{{Motion
  |motion=To approve the [[Board Minutes June 2021|June 2021]] minutes and the [[Board Minutes July 06 2021|July 6 2021]] minutes.
  |first= Rachel
  |second= Matt
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Reports ==
=== President's Report - Sarah R. (2 mins) ===
* [https://drive.google.com/file/d/13t36yX0jUZ-6r4JB7gheJ6yJ_YYCOjlp/view?usp=sharing President's Report]
 
=== Treasurer's Report - Roy C. (2 mins) ===
* [ Treasurer's Report]
* Due to ongoing need for additional time to prepare financials, starting in August 2021, we will start presenting the financials from the month two months previous. i.e.: In August, we will present the complete June Financials; In Sept, present July Financials; etc.
 
=== Executive Committee Report - Sarah R. (1 min) ===
* [https://drive.google.com/file/d/1F-krb70HgyooOTh9dCPDInYq54kWsdAf/view?usp=sharing Executive Committee Report]
 
=== HR Committee Report - Sarah R. (1 min) ===
* [https://drive.google.com/file/d/1IjK_a0yg3x0N2xT912jiimgo8zxDBezS/view?usp=sharing HR Committee Report]
 
=== Governance Committee Report - Roy C. (2 min) ===
* [ Governance Committee Report]
 
=== Volunteer Committee Report ===
*
 
=== Executive Direct Report - Chris C. (5 min) ===
* [https://docs.google.com/document/d/1iynatj0qUxcOZwY-0CsQpIy_MZTxYbBdC70xYaN790A/edit Executive Director Report]
 
=== Approval of Reports ===
{{Motion
  |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above.
  |first= Matt
  |second= Roy
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Current & Completed Business ==
=== Action Item Follow Up ===
* Posting Board Intros to the website is still pending
==== Bikes and Animals Social Media Campaign ====
* Further discussion still needed with Chris
==== Plan to Sell Bikes from the Downtown Shop ====
* Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
=== HR Consultation with ACSN - Sarah R. (2 min) ===
* The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
* Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?
=== Renewal with Seniuk - Chris C. (2 min) ===
* Chris to provide an update
** Seniuk is requesting a 25% increase to their rates. This is in negotiations.
 
=== Downtown Shop Mural - Sarah R. (5 min) ===
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
 
 
 
 
 
== In Camera ==
{{Motion
  |motion=To go in camera
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result= Carried
}}
 
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To go out of camera
   |first=
   |first=  
   |second=
   |second=  
   |yes=
   |yes=  
   |no=
   |no=  
   |abstain=
   |abstain=
   |result=
   |result= Carried
}}
}}
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]
== Adjournment ==
Meeting adjourned by Sarah at  pm


[[Category:minutes]]
[[Category:minutes]]
[[Category:2020-2021 Board minutes]]
[[Category:2020-2021 Board minutes]]
Sarah.rebryna
401

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