Board Minutes September 2021: Difference between revisions
Board Minutes September 2021 (view source)
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Tuesday, 19 October 2021 | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: Sarah | * Chair: Sarah | ||
* Minute-taker: | * Minute-taker: Andi | ||
* Food by: n/a | * Food by: n/a | ||
| Line 37: | Line 37: | ||
{{Motion | {{Motion | ||
|motion=To approve this September 21 agenda. | |motion=To approve this September 21 agenda. | ||
|first= | |first= Roy C | ||
|second= | |second= Rachel | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
| Line 48: | Line 48: | ||
{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes July 2021|July 19 2021]] minutes. | |motion=To approve the [[Board Minutes July 2021|July 19 2021]] minutes. | ||
|first= | |first= Matt | ||
|second= | |second= Michelle | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report - Sarah R. (2 mins) === | === President's Report - Sarah R. (2 mins) === | ||
* [https://drive.google.com/file/d/1iAmUiM_ndsasSaakYUYINusUIcI0y2hR/view?usp=sharing President's Report] | * [https://drive.google.com/file/d/1iAmUiM_ndsasSaakYUYINusUIcI0y2hR/view?usp=sharing President's Report] | ||
* added: dealt with a minor customer complaint; resolved with a visit to the DT shop. | |||
=== Treasurer's Report - Roy C. (2 mins) === | === Treasurer's Report - Roy C. (2 mins) === | ||
* [Treasurer's Report] | * [Treasurer's Report] | ||
* [https://drive.google.com/file/d/1OqSzTwWZpvJ0CuMvF_9UMyYLmiI4Ejqb/view?usp=sharing Seniuk & Company July 2021 Report] | * [https://drive.google.com/file/d/1OqSzTwWZpvJ0CuMvF_9UMyYLmiI4Ejqb/view?usp=sharing Seniuk & Company July 2021 Report] | ||
* got the report today from the accountants | |||
* Please direct questions to Chris at this time, as he has had more time to review | |||
=== Executive Committee Report - Sarah R. (1 min) === | === Executive Committee Report - Sarah R. (1 min) === | ||
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=== Governance Committee Report - Roy C. (2 min) === | === Governance Committee Report - Roy C. (2 min) === | ||
* [ Governance Committee Report] | * [ Governance Committee Report] | ||
* In Communication with ACSN regarding our Bylaws and Policies. Nancy has some suggestions. The goal is to have Bylaws draft updated prior to the AGM on Nov 7. Deadline for this is Oct 16. | |||
=== Executive Direct Report - Chris C. (5 min) === | === Executive Direct Report - Chris C. (5 min) === | ||
* [https://docs.google.com/document/d/1LkwTLzi-L2eTnlYNDGSNHCS3ZeE3R1vzRH3jk3LpGR0/edit Executive Director Report August 2021] | * [https://docs.google.com/document/d/1LkwTLzi-L2eTnlYNDGSNHCS3ZeE3R1vzRH3jk3LpGR0/edit Executive Director Report August 2021] | ||
* Fully Vaccinated volunteers are needed for the Casino night on Sept 26 and 27 | |||
** Sunday Day and Monday evening shifts available | |||
** Please contact Chris if available. | |||
* Discussion about projected budget deficit for F2022 | |||
** Roy has suggested to move to Exec Committee for further discussion | |||
=== Approval of Reports === | === Approval of Reports === | ||
* Reports were approved, however, the mover and seconder were not recorded. | |||
{{Motion | {{Motion | ||
|motion=To approve the reports as presented above. | |motion=To approve the reports as presented above. | ||
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* Mural installation has been scheduled | * Mural installation has been scheduled | ||
* Discussion notes: | * Discussion notes: | ||
** Executive Committee to finalize formal ask for small business | |||
** Exec Committee will also finalize process for public participation in the inclusion in the mural (donation and/or volunteering) | |||
** | ** | ||
** | |||
=== AGM Planning (5 min)=== | |||
* | |||
* Discussion notes: Committee has met. Proposed date to board members. | |||
** Date: Nov 7; Virtual | |||
** Sarah will meet with Chris for institutional knowledge and how to translate to the virtual format | |||
* Board vacancies: | |||
** Annya has missed a number of consecutive meetings, but her term is up on November 30, 2021 | |||
** Ken has formally resigned his position for the end of August 2021, as he has moved out of province. | |||
{{Motion | {{Motion | ||
|motion= | |motion= The board moves to have the Executive Director notify the membership of the AGM (date of 7 November 2021) and time (1pm-3pm) via electronic newsletter no later than 24 October 2021. | ||
|first= | |first= Roy | ||
|second= | |second= Matt | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
=== Executive Director Recruitment (5 min)=== | === Executive Director Recruitment (5 min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | ** As noted in the President's report | ||
** | ** | ||
== New Business == | == New Business == | ||
=== | === Promo video (5 min)=== | ||
* | * | ||
* | * Promo video being filmed at the DT shop. | ||
** Chris is seeking more volunteers for Wednesday this week. | |||
** | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Matt | ||
|second= | |second= Roy | ||
|yes= | |yes= 7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by Sarah at | Meeting adjourned by Sarah at 8:48 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020-2021 Board minutes]] | [[Category:2020-2021 Board minutes]] | ||