These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for September 21, 2021
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Sarah R
- Minute-taker: Andi E
- Food by: n/a
- Board attendance: Rachel K; Jarrett S; Michelle B; Matthew H; Keith H; Roy C; Sarah R
- Staff attendance: Chris C; Molly T
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 7:09 pm.
Logistics for Next Meeting
- Date: Tuesday, 19 October 2021
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
- The 2021 AGM will be held virtually on Sunday, November 7, 2021 from 1pm - 3pm
Approval of Agenda
MOTION
| To approve this September 21 agenda.
|
|
| Moved:
|
Roy C
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| Seconded:
|
Rachel
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| Aye
|
No
|
Abstain
|
| 8
|
0
|
0
|
|
| Carried
|
Approval of Last Meeting's Minutes
MOTION
| To approve the July 19 2021 minutes.
|
|
| Moved:
|
Matt
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| Seconded:
|
Michelle
|
| Aye
|
No
|
Abstain
|
| 8
|
0
|
0
|
|
| Carried
|
Reports
President's Report - Sarah R. (2 mins)
- President's Report
- added: dealt with a minor customer complaint; resolved with a visit to the DT shop.
Treasurer's Report - Roy C. (2 mins)
- [Treasurer's Report]
- Seniuk & Company July 2021 Report
- got the report today from the accountants
- Please direct questions to Chris at this time, as he has had more time to review
Executive Committee Report - Sarah R. (1 min)
- Nothing to report - the Executive Committee has not officially met since its last meeting in July 2021
HR Committee Report - Sarah R. (1 min)
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
- In Communication with ACSN regarding our Bylaws and Policies. Nancy has some suggestions. The goal is to have Bylaws draft updated prior to the AGM on Nov 7. Deadline for this is Oct 16.
Executive Direct Report - Chris C. (5 min)
- Executive Director Report August 2021
- Fully Vaccinated volunteers are needed for the Casino night on Sept 26 and 27
- Sunday Day and Monday evening shifts available
- Please contact Chris if available.
- Discussion about projected budget deficit for F2022
- Roy has suggested to move to Exec Committee for further discussion
Approval of Reports
- Reports were approved, however, the mover and seconder were not recorded.
MOTION
| To approve the reports as presented above.
|
|
| Moved:
|
|
| Seconded:
|
|
| Aye
|
No
|
Abstain
|
|
|
|
|
|
| Expression error: Unexpected < operator.
|
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Posting Board Intros to the website is still pending
Bikes and Animals Social Media Campaign
- Further discussion still needed with Chris
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraising Plan
- Mural installation has been scheduled
- Discussion notes:
- Executive Committee to finalize formal ask for small business
- Exec Committee will also finalize process for public participation in the inclusion in the mural (donation and/or volunteering)
AGM Planning (5 min)
- Discussion notes: Committee has met. Proposed date to board members.
- Date: Nov 7; Virtual
- Sarah will meet with Chris for institutional knowledge and how to translate to the virtual format
- Board vacancies:
- Annya has missed a number of consecutive meetings, but her term is up on November 30, 2021
- Ken has formally resigned his position for the end of August 2021, as he has moved out of province.
MOTION
| The board moves to have the Executive Director notify the membership of the AGM (date of 7 November 2021) and time (1pm-3pm) via electronic newsletter no later than 24 October 2021.
|
|
| Moved:
|
Roy
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| Seconded:
|
Matt
|
| Aye
|
No
|
Abstain
|
| 7
|
0
|
0
|
|
| Carried
|
Executive Director Recruitment (5 min)
- Discussion notes:
- As noted in the President's report
New Business
Promo video (5 min)
- Promo video being filmed at the DT shop.
- Chris is seeking more volunteers for Wednesday this week.
In Camera Session
MOTION
| To move in camera.
|
|
| Moved:
|
Matt
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| Seconded:
|
Roy
|
MOTION
| To move out of camera discussion.
|
|
| Moved:
|
Matt
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| Seconded:
|
Keith
|
| Aye
|
No
|
Abstain
|
| 7
|
0
|
|
|
| Carried
|
Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by Sarah at 8:48 pm