Board Minutes September 2020: Difference between revisions
Board Minutes September 2020 (view source)
Revision as of 02:51, 15 September 2020
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=== Financials - Chris C (10 min) === | === Financials - Chris C (10 min) === | ||
* Budget is set up to show budget vs. average from past 3 years | * Budget is set up to show budget vs. average from past 3 years | ||
* Bike sales is projected to do better than anticipated, due to output of bike builders. Increased bike building hours by 28 hours/month, and aim to increase in winter to sell next summer. | * Revenues | ||
* Casino revenue has dropped to zero, and anticipate at least a 6-month delay in our slot. A lot of uncertainty on how the reopening of casinos is being handled. | ** Bike sales is projected to do better than anticipated, due to output of bike builders. Increased bike building hours by 28 hours/month, and aim to increase in winter to sell next summer. | ||
* Had been regularly receiving community grants, though might be impacted by City of Edmonton budget cuts; may not receive full amount. | ** Casino revenue has dropped to zero, and anticipate at least a 6-month delay in our slot. A lot of uncertainty on how the reopening of casinos is being handled. | ||
* Hoping to increase donations next year | ** Had been regularly receiving community grants, though might be impacted by City of Edmonton budget cuts; may not receive full amount. | ||
* Not expecting much from private grants | ** Hoping to increase donations next year | ||
* Rentals of tandem bike & bike racks are off the table, as this is typically tied to events. | ** Not expecting much from private grants | ||
* Shop fees are going up due to appointment bookings, and full-service rather than DIY repairs | ** Rentals of tandem bike & bike racks are off the table, as this is typically tied to events. | ||
* Used parts sales will go down due to lack of DIY bike repairs | ** Shop fees are going up due to appointment bookings, and full-service rather than DIY repairs | ||
* Expecting to pay more for new parts because it's easier to sell new parts online | ** Used parts sales will go down due to lack of DIY bike repairs | ||
** Expecting to pay more for new parts because it's easier to sell new parts online | |||
** Received significant funds in wage subsidy this year, which has helped the financial situation. | |||
* Expenses | |||
** Hefty accounting costs this year, but hoping this will stabilize over time | |||
** Increase in payroll costs, in line with having additional staff | |||
** Rent is up with new downtown location | |||
* Scenarios at the right side of the budget can show how various scenarios/changes could impact the budget. | |||
* Budget needs to be reviewed and approved for presentation at the AGM (at the latest); approval will be September 21st over email. | |||
'''* Financials to be included as a standing agenda item for upcoming board meetings.''' | '''* Financials to be included as a standing agenda item for upcoming board meetings.''' | ||
=== 2020 AGM Planning and Committee - All (10 min) === | === 2020 AGM Planning and Committee - All (10 min) === | ||
* Adhoc Subcommittee members established: Matt, | * Adhoc Subcommittee members established: Matt, An.nya, Mike, Jeremy, Jasmine, Chris, Molly | ||
* [https://docs.google.com/document/d/189oSvFK_asEHlTUyFezPL6JUA3AKco4IW0cdvCRsmNk/edit AGM Task List] | |||
* Jasmine to send out both agendas (public and board) to Annnya and exec | |||
* Bylaw amendment - has been circulated to membership | |||
* All reports will be circulated to the board once they're submitted | |||
* So far, no members have requested to the live stream, which will save some technical hassle. | |||
* Will be presenting on paper instead of projecting onto a screen. | |||
* Volunteer awards will be done at a different time; non-essential elements are being removed from the AGM. | |||
* Deadline to "close" board nominations is last minute before ballots are printed. | |||
* Should provide hand sanitizer, disposable masks, COVID protections | |||
* Set up and take down should be less vigorous than past years because of lack of hospitality. | |||
* Board members are expected to meet onsite to set up at noon. | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Matt | ||
|second= | |second= Sarah | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Sarah | ||
|second= | |second= Jasmine | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the meeting. | |motion=To adjourn the meeting. | ||
|first= | |first= Mike S. | ||
|second= | |second= | ||
|yes= | |yes= | ||