Board Minutes September 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for September 2018

Board meetings are open to the EBC members and the public.

• Date: Monday, September 10, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please email board@edmontonbikes.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Mark
• Minute-taker: Jasmine
• Food by: Jasmine
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by _____ at _____pm.

Logistics for Next Meeting

• Date: Monday, September 10, 2018 6:30pm
• Location: TBA
• Chair: Mark
• Minute-taker: Jasmine
• Food by: Jasmine (back-up: Jeremy)

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this September 10 agenda, the August 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• [ Presidents Report August 2018]

President's Report Discussion

H.R. Committee Report - Nancy

• HR Workplan
• August HR Committee Report

HR Report Discussion

There are no updates from the August report. A meeting will be set for later in September to discuss Administrative Committee Role. Will look for an update from Chris and Geoff on the Volunteer Survey

Treasurer's Report - Ali

• [ Treasurer's Report August 2018]
• Budget Analysis

Treasurer's Report Discussion

• July Numbers

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Workplam
• Administrative Committee August 2018 report

Strategic Planning Committee Report

• [ July Meeting Notes]
• Work Plan

Current and Completed Business

End-of-term Evaluation - Jasmine (5 min)

• Keep an eye out for an end-of-term evaluation between now and August's meeting
• Board members to complete the surveys by August 17

Annual General Meeting - Jasmine (20 min)

• AGM Set-up Tasks
• Jasmine to go through document and identify areas where we need help

New Business

Approval of a business MasterCard for EBC - Executive Committee Members (10 min)

• The executive committee discussed this in detail during our last meeting.
• Details of this are:
  • 1 card
  • card limit $10,000
  • limit per transaction is $500.00

MOTION

To approve a business MasterCard for Bike Edmonton
Moved:
Seconded:

Aye	No	Abstain

Canada Bikes National Demonstration project - Molly (5 min)

• "Build it, they will come: Increase Cycling, Decrease Emissions".
• We just received confirmation that we have the funding and will start this project shortly. The purpose of the project is to incentivise Edmontonians to choose to ride their bikes for trips they otherwise would have driven their car for.

Intern Project Proposal - Nancy (10 mins)

I would like to propose that our intern takes on our OHS program development. She will need a champion to work with her on the board. Jasmine and I will remain as the contacts.

OHS Plan

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at _____pm.
Moved:
Seconded:

Aye	No	Abstain