Board Minutes September 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for September 2018

Board meetings are open to the EBC members and the public.

• Date: Monday, September 10, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please email board@edmontonbikes.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Mark
• Minute-taker: Jasmine
• Food by: Jasmine
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by _____ at _____pm.

Logistics for Next Meeting

• Date: Monday, September 10, 2018 6:30pm
• Location: TBA
• Chair: Mark
• Minute-taker: Jasmine
• Food by: Jasmine (back-up: Jeremy)

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this September 10 agenda, the August 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• [ Presidents Report August 2018]

President's Report Discussion

H.R. Committee Report - Nancy

• HR Workplan
• [ HR Committee Report August 2018]

HR Report Discussion

Treasurer's Report - Ali

• [ Treasurer's Report August 2018]
• Budget Analysis

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Workplam
• [ Administrative Committee August 2018 report]

Strategic Planning Committee Report

• [ July Meeting Notes]
• Work Plan

Current and Completed Business

Volunteer Survey update - Nancy (5 min)

• Talked with Chris and Geoff about getting survey out
• Survey should be sent out soon

End-of-term Evaluation - Jasmine (5 min)

• Keep an eye out for an end-of-term evaluation between now and August's meeting
• Board members to complete the surveys by August 17

Annual General Meeting Location - Jasmine (5 min)

• AGM Set-up Tasks
• Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.
• Update: In process of reviewing the planning documents, and updating for upcoming year.
• Aim to have all deliverables for AGM finalized or delegated by next board meeting
• Reach out to Neil for financial statements
• To Do List:
  • Draft budget by September's meeting
  • Draft President's report by September 23
  • Draft Treasurer's report by September 23
  • Draft ED Annual report by September 23
  • Jeremy pushing out application for board members
• Jasmine to go through document and identify areas where we need help

New Business

Approval of a business MasterCard for EBC - Executive Committee Members (10 min)

• The executive committee discussed this in detail during our last meeting.
• Details of this are:
  • 1 card
  • card limit $10,000
  • limit per transaction is $500.00

MOTION

To approve a business MasterCard for Bike Edmonton
Moved:
Seconded:

Aye	No	Abstain

Boyle Street EBC Community Membership - Jeremy (10 min)

• Jonathan met with Boyle Street Community, offered them a membership to their community members, some details of which include:
  • Limited to BikeWorks North
  • Up to 10 people selected by Boyle Street
  • Shop fees would be $3/hour
  • Members don't pay for shop hours and parts up front; we invoice Boyle Street those costs
• Approaching this as a pilot, and if successful, could approach other similar communities

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at _____pm.
Moved:
Seconded:

Aye	No	Abstain