Board Minutes September 2017: Difference between revisions
Board Minutes September 2017 (view source)
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* Food by: Jonathan | * Food by: Jonathan | ||
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek | * Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek | ||
* Staff attendance: | * Staff attendance: Chris | ||
* Regrets: | * Regrets: | ||
* Guests: Karlie | * Guests: Karlie | ||
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=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q | https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q | ||
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books. | * At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books. | ||
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell). | |||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]] | * [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]] | ||
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V). | |||
* The board job descriptions are finished on schedule and ready for the AGM. | |||
=== Administrative Committee Report - no report === | === Administrative Committee Report - no report === | ||
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=== Strategic Planning Committee Report - === | === Strategic Planning Committee Report - === | ||
*[ | *[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval] | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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===Item 4:[Budget Discussion - Geoff]=== | ===Item 4:[Budget Discussion - Geoff]=== | ||
- discuss budget for next year. We will need to vote on accepting a draft budget. | - discuss the budget for next year. We will need to vote on accepting a draft budget. | ||
- discuss risks, and planned expenditures (staff, BWN renovations, expected increase in sales ...) | - discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...) | ||
https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922 | https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922 | ||