Board Minutes September 2017: Difference between revisions

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Board Minutes September 2017 (view source)

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-'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
+'''''These minutes were approved at the [[Board Minutes November 2017|November 2017]] board meeting.'''''
 == EBC Board Meeting Minutes for September 2017 ==
@@ Line 11: / Line 11: @@
 == Attendance ==
 * Meeting Chair: Michael Cenkner
-* Minute-taker: Derek
+* Minute-taker: Derek (unil 8:30), Geoff
 * Food by: Jonathan
-* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
+* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek (until 8:30)
 * Staff attendance: Chris
 * Regrets:
@@ Line 22: / Line 22: @@
 == Logistics for Next Meeting [AGM] ==
-* Date:
+* Date: Sunday, October 15th 2017
-* Location:
+* Location: Downtown Edmonton Community League, 10042 103 St
-* Chair:
+*1:00 to 3:00 PM
-* Minute-taker:
-* Food by:
 == Approval of Agenda, Minutes, Reports (5 min) ==
@@ Line 60: / Line 58: @@
 === Strategic Planning Committee Report - ===
 *[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]
+* I'll make the discussed changes and send the document to Chris.
 == Current & Completed Business ==
@@ Line 72: / Line 71: @@
 === New Business Item 1: [AGM Planning] ===
-*add notes
+* The AGM will be at the Downtown Edmonton Community League, 10042 103 Street from 1:00 to 3:00 PM.
+* It may be best if Coreen only mentions the winning volunteers.
+* Jasmine will be away for the AGM.
+*[https://docs.google.com/document/d/1zGr8bghPvGsd0PHGejSqIJ_N6h2s50v14YpNPEKPlqE/edit AGM Task List]
 === Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===
--discussion of board evaluation results
+Discussion of board evaluation results
--discussion of board recruitment needs and succession planning
+ Jasmine to post summary document here:
+ Thoughts on next steps
+ - go over a few items with lowest scores and work on those
+ - come up with a training/development plan
+ - good topic for next board retreat
+Discussion of board recruitment needs and succession planning
+ Jasmine to post summary document here:
+ Discussion of what additional recruiting we might need, who is coming back for sure, who might be interested in which positions
 ===Item 3:[Board Training- Jeremy]===
--discussion of board training opportunity with Alberta Tourism Board Development
+Discussion of board training opportunity with Alberta Tourism Board Development
+.5 days of board development available
+ workshop free of charge
+ pick a date
+% of board attend
+ provide information about organization, location, etc.
+ free of charge
+ need 6-8 weeks notice
+ Dec 1 or 2nd, or into the new year
+Are we interested in this type of training?
+ Nancy: good to keep them separate (annual board retreat), and think about this for Jan/Feb
+ Chris: have taken this type of board development before. Good program, but quite high level - need to be clear about where board is at, and what we need
+ Jeremy: we'd have to make sure it was of value to us - appropriate level / content
+ Michael: could image it being to general
+ Nancy: could take back to them the kinds of things we want to work on, and find out if they are able to do that
+ Jeremy: get a sense of how valuable this would be
+ Nancy: see if they can customize agenda
+ Chris: they do (customize agenda) - it's a conversation (know people who work in this area), they want to provide things that are useful to board (not too generic)
+ Jonathon: if we can customize agenda, could we condense it
+ Chris: last time we did it, it was one evening
+ Jeremy: could go into strategic planning instead (but this group doesn't do it)
+ Jonathon: strategic planning help might be more appropriate
+ Chris: could get a referral from them
+ Nancy: budget item
+Jeremy: inquire into what level / items in training we need (customized, length of time), and where might we go for faclilitation of strategic planning
 ===Item 4:[Budget Discussion - Geoff]===
@@ Line 89: / Line 132: @@
 https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922
-Some of the details in the budget will change, subject to staff and board input, but the board should come to agreement on what level of budget deficit we are willing to proceed with.
+Some of the details in the budget will change, subject to staff and board input, but the board should come to an agreement on what level of budget deficit we are willing to proceed with.
+Discussion on increasing revenues - work towards increased sponsorship, donations
+Motion: to approve budget in principal, as presented NANCY
+nd: Jonathon
+ In favour : all
+ Carried
 === In Camera: ===
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 == Adjournment ==
 {{Motion
-   |motion=To adjourn the meeting at x:xx pm.
+   |motion=To adjourn the meeting at 9:30 pm.
-   |first=
+   |first= Jonathon
-  |second=
+   |result= carried
-  |yes= 0
-  |no=0
-  |abstain=0
-   |result=
 }}
 [[Category:minutes]]
 [[Category:2016-2017 Board minutes]]