Board Minutes September 2013: Difference between revisions

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<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


=== Committee 1 Report (__ min)===
=== Staff Review Report (2 min)===
[[Committee 1 Report (Month) (Year)|Committee 1 Report]]
[[ED Review from July 2013]]
*The Staff Review from July has yet to be completed
*Leila is only remaining person on the Committee. Who else is interested in sitting on this committee?
* Discussion notes:
* Discussion notes:
**
**
Line 107: Line 109:


=== BWS New Location (25 min)===
=== BWS New Location (25 min)===
*
[Real Estate folder]
* Discussion notes:
* Discussion notes:
**
**
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* Action Items: '''Name''' will... by (deadline)
* Action Items: '''Name''' will... by (deadline)


=== HR Committee (10 min)===
=== HR Committee (10 min)===
*
*
* Discussion notes: The Staff Review from July has yet to be completed and only Leila remains on the Committee. Who else is interested in sitting on this committee?
* Discussion notes:  
**The Staff Review from July has yet to be completed and only Leila remains on the Committee. Who else is interested in sitting on this committee?
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
 
 
=== Staff Group Benefits Plan ===
* Neil via email: "One of the steps in putting together a group benefits plan is determining eligibility (required length of employment and hours worked per week). I would suggest something along the lines of:
**<i>All employees employed full time (30 hours per week or more) on contracts lasting 6 months or longer will be eligible for benefits immediately upon hire.</i>
**It's been my experience that everywhere I've worked always has a "wait three months" provision in their policy, and then waives it in contracts, which seems silly.
* Discussion notes:
**
**
**
**
Line 133: Line 147:


=== Interim board member for vacant position (10 min)===
=== Interim board member for vacant position (10 min)===
*
*Anna: Since Lee has resigned as of Sept 10, should we appoint the candidate who tied with Jason as interim board member?
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
 
=== AGM committee (10 min)===
*Bernadette to confirm logistics
*Anna: need to strike an ad-hoc committee to organize the details of the AGM
**eg. [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1YU56Z0hFaUYtR2s Duties from 2011 AGM]; [https://docs.google.com/a/edmontonbikes.ca/document/d/1A6nDYNdT1KY_PqCZH7nQFF7kh-15kpShcMmOaG12kuA/edit duties from 2010/2012] AGM
**food?
**set up and tear down
**welcome table with member packages (printed agenda, minutes of 2012 AGM for review, financials, proposed budget, slip for voting on motions, ballot for voting on board candidates, etc.)
**volunteer awards - organizing nominations, writing speech, presenting awards
**door prizes
*President's Report to be prepared and presented
*Treasurer's Report to be prepared and presented
* Discussion notes:
* Discussion notes:
**
**

Revision as of 06:06, 16 September 2013

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for September 2013

Board meetings are open to the EBC members and the public.

  • Location:
  • Start Time:

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair:
  • Minute-taker:
  • Food by:
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Approval of Agenda

  • Motion: To approve agenda. Motioned by . Seconded by . Motion Failed/Carried.

Approval of Last Month's Minutes

  • Motion: To approve (month)(year) minutes. Motioned by . Seconded by . Motion Failed/Carried.

Logistics for Next Meeting

  • Date:
  • Location:
  • Chair:
  • Minute-taker:
  • Food by:

Reports

President's Report (5 min)

President's Report

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Treasurer's Report (5 min)

  • Treasurer's Report
  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Executive Director's Report (10 min)

Executive Director's Report

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . Motion Failed/Carried.

BikeWorks Report (10 min)

BikeWorks Report

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Staff Review Report (2 min)

ED Review from July 2013

  • The Staff Review from July has yet to be completed
  • Leila is only remaining person on the Committee. Who else is interested in sitting on this committee?
  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Committee 2 Report (__ min)

Committee 2 Report

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.


Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

BWS New Location (25 min)

[Real Estate folder]

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

HR Committee (10 min)

  • Discussion notes:
    • The Staff Review from July has yet to be completed and only Leila remains on the Committee. Who else is interested in sitting on this committee?
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)


Staff Group Benefits Plan

  • Neil via email: "One of the steps in putting together a group benefits plan is determining eligibility (required length of employment and hours worked per week). I would suggest something along the lines of:
    • All employees employed full time (30 hours per week or more) on contracts lasting 6 months or longer will be eligible for benefits immediately upon hire.
    • It's been my experience that everywhere I've worked always has a "wait three months" provision in their policy, and then waives it in contracts, which seems silly.
  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

New Business

VP until end of 2013 term (10 min)

  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

Interim board member for vacant position (10 min)

  • Anna: Since Lee has resigned as of Sept 10, should we appoint the candidate who tied with Jason as interim board member?
  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)

AGM committee (10 min)

  • Bernadette to confirm logistics
  • Anna: need to strike an ad-hoc committee to organize the details of the AGM
    • eg. Duties from 2011 AGM; duties from 2010/2012 AGM
    • food?
    • set up and tear down
    • welcome table with member packages (printed agenda, minutes of 2012 AGM for review, financials, proposed budget, slip for voting on motions, ballot for voting on board candidates, etc.)
    • volunteer awards - organizing nominations, writing speech, presenting awards
    • door prizes
  • President's Report to be prepared and presented
  • Treasurer's Report to be prepared and presented
  • Discussion notes:
  • Motion: . Motioned by . Seconded by . Motion Failed/Carried.
  • Action Items: Name will... by (deadline)


In Camera Session (__ min)

  • Motion: To go in camera. Motioned by . Seconded by . Motion Failed/Carried.

Adjournment

  • Motion: To adjourn the meeting. Motioned by . Seconded by . Motion Failed/Carried.
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