Board Minutes September 2009

EBC Board Minutes

Each individual meeting is a "Reply".

EBC Board Meeting September 13, 2009

4:28 - call to order

Meeting chaired by David Feldman Present: Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy, David Feldman

1.Contact information was collected from each board member
2. Positions were decided on by consensus:
Executive:
President:Christopher Chan

Vice-President:Michael Janz Secretary:Bill Sellers Treasurer:Neil Carey

JANZmoves to grant signing authority to new executive (named above), on TD account03949-004-83235001389and RBC account 04509-0031007699. Seconded by Keegan.
Motion passed unanimously.
Non-executive positions:
BikeWorks Director: Erich Welz

Communications Director:Keegan McEvoy Volunteer Coordinator:Lauren Price Community Events Director:Sharon Barker Office/Sponsorship and Fundraising Director:Derek Pluim Membership/Registration Director:Keith Hallgren Policy Director:Jason Ponto

Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.

Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.

Monthly Meeting

1st Thursday of each month 6:30pm at BikeWorks. Next meeting: Oct 1 Keegan will bring food.

Everyone will need keys. Erich will handle getting keys for new members as needed.
David recommended Board Development Program as a valuable experience for the Board
Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca
The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.
Tax Exemption Regulation

This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.

----Meeting Moved In-camera-------
Keegan and Sharon move Ex-camera

Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.

Move/2nd: Erich, Neil Passed.

ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with

the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.

Michael/Keegan moves to purchase Directors Liability insurance for the board.

Passed.

Lauren and Derekmove to adjourn.

Passed.