Board Minutes October 2022: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Andi Eng | ||
* Minute-taker: | * Minute-taker: Matt Hoyt | ||
* Food by: N/A | * Food by: N/A | ||
* Board attendance: | * Board attendance: Andi Eng, Keith Heslinga, Byron Vass, Kelly Granigan, Joe Kerr, Stephen Paskuluk, John Fuller | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: Michelle Bourdon | * Regrets: Michelle Bourdon | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Shelley Williams | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by at pm. | * Meeting called to order by Andi at 7:01 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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* Location: Victoria Park Picnic Site #2 (by the Oval) | * Location: Victoria Park Picnic Site #2 (by the Oval) | ||
* Chair: Andi Eng | * Chair: Andi Eng | ||
* Minute-taker: | * Minute-taker: Kelly Granigan | ||
* Food by: N/A | * Food by: N/A | ||
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* Date: Monday, November 14, 2022; 7pm | * Date: Monday, November 14, 2022; 7pm | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Andi Eng | ||
* Minute-taker: | * Minute-taker: | ||
* Food by: N/A | * Food by: N/A | ||
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{{Motion | {{Motion | ||
|motion=To approve this October agenda. | |motion=To approve this October agenda. | ||
|first= | |first= Keith H | ||
|second= | |second= Byron V | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To approve Minutes from [[Board Minutes September 2022|September]] board meeting. | |motion=To approve Minutes from [[Board Minutes September 2022|September]] board meeting. | ||
|first= | |first= Matt H | ||
|second= | |second= John F | ||
|yes= | |yes= | ||
|no= | |no= ) | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report (Andi - 5 min)=== | === President's Report (Andi - 5 min)=== | ||
*[ Acting President's Report September 2022] | *[ Acting President's Report September 2022] | ||
** Kelly to take over responding to enquiries that would normally be handled by the ED or Program Coordinator. | |||
** Working on Blue Cross coverage. | |||
*[ Executive Committee Report September 2022] | *[ Executive Committee Report September 2022] | ||
** One meeting since last board meeting. We discussed the ED recruitment | |||
progress and the ED Hiring Committee’s recommendation. | |||
=== Treasurer's Report (Byron - 5 min)=== | === Treasurer's Report (Byron - 5 min)=== | ||
*[ Treasurer's Report September 2022] | *[ Treasurer's Report September 2022] | ||
** Update on Robin’s progress with the monthly statements. | |||
** The report generated can be tailored to the Board’s requirements. | |||
** Still no access to the MasterCard statements. | |||
=== Finance Committee Report (Byron - 5 min)=== | === Finance Committee Report (Byron - 5 min)=== | ||
*[ Finance Committee Report September 2022] | *[ Finance Committee Report September 2022] | ||
** Met last month. | |||
** We still do not have two signatures on CAFT, so Byron discussed how he had been tracking e-transfers in lieu of CAFT. All transactions have been logged in Quickbooks. The Committee agreed this method was acceptable in the interim. | |||
** The Committee looked at dropping DEXT as the initial quotes were too expensive. Byron later found a lower tier that will work for BE and have subscribed to it. | |||
=== Advocacy and Outreach Committee Report (Keith - 2 Min)=== | === Advocacy and Outreach Committee Report (Keith - 2 Min)=== | ||
*[ Advocacy and Outreach Committee September 2022] | *[ Advocacy and Outreach Committee September 2022] | ||
** Kelly and Joe gave a fantastic presentation to City Council. | |||
** The City voted to propose to fund the Bike Plan in the upcoming City budget. | |||
{{Motion | {{Motion | ||
|motion= To receive these reports as delivered above. | |motion= To receive these reports as delivered above. | ||
|first= | |first= Stephen P | ||
|second= | |second= Keith H | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== Collective Bargaining Update - Andi (2 Min) === | === Collective Bargaining Update - Andi (2 Min) === | ||
* No update, we still have not received bargaining positions or dates from CUPE. | |||
=== ED Recruitment Update - Shelley (5 Min) === | === ED Recruitment Update - Shelley (5 Min) === | ||
* Interviews completed. | |||
* Candidate selected pending reference checks. Reference checks in progress. | |||
* Everyone involved both years felt the process was more rigorous and fulsome this year. | |||
* Feedback from the candidates was that the questions and assignments were excellent. | |||
=== AGM Planning - Keith (30 Min) === | === AGM Planning - Keith (30 Min) === | ||
* Location secured, Picnic Site 2 at Victoria Park (https://goo.gl/maps/j3eXkykEeheR9hd87) | |||
* Two Agendas, one for the Board, one for the General Membership. | |||
* 6 board members are continuing for the 2 nd year of their terms. | |||
* Max asked if there were any steps that we can take to draw in more diverse board members. | |||
* Agreement that the board has work to do draw in a board more reflective of our clientele. | |||
* Reviewed the AGM Agenda | |||
* Andi reminded that the AGM announcement has to be issued at least 14 days before the event. The announcement has to be ready and | |||
released by Thursday 6 October. | |||
== New Business == | == New Business == | ||
=== City of Edmonton Urban Planning Committee Meeting - Kelly and Joe (15 min)=== | === City of Edmonton Urban Planning Committee Meeting - Kelly and Joe (15 min)=== | ||
* All attendees were in favour of the bike grid funding. The next meeting has not been scheduled but should be in November or | |||
December. Most of the councillors that showed up were also in favour. Stephen’s number to remember: If he rides more than 100 km/month he saves more than enough for the eBike. | |||
Kelly’s number to remember: She can buy a new e-cargobike every year and donate and still come out ahead. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i> with Shelley Williams as guest | |motion=To move <i>in camera</i> with Shelley Williams as guest | ||
|first= | |first= Andi E | ||
|second= | |second= Matt H | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move out of <i>in camera</i> discussion. | |motion=To move out of <i>in camera</i> discussion. | ||
|first= | |first= Andi | ||
|second= | |second= Keith | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||