Board Minutes October 2022

Bike Edmonton Board Meeting Minutes for October 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meets
• Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Andi Eng
• Minute-taker: Matt Hoyt
• Food by: N/A
• Board attendance: Andi Eng, Keith Heslinga, Byron Vass, Kelly Granigan, Joe Kerr, Stephen Paskuluk, John Fuller
• Staff attendance:
• Regrets: Michelle Bourdon
• Absent:
• Guests: Shelley Williams

Call to Order

• Meeting called to order by Andi at 7:01 pm.

Logistics for Next Meeting

AGM

• Date: Sunday, October 23, 2022; 2pm
• Location: Victoria Park Picnic Site #2 (by the Oval)
• Chair: Andi Eng
• Minute-taker: Kelly Granigan
• Food by: N/A

Regular Board Meeting

• Date: Monday, November 14, 2022; 7pm
• Location: Google Meet
• Chair: Andi Eng
• Minute-taker:
• Food by: N/A

Announcements

• Remember to record your Board Member volunteer hours!

• Reminder to share the Mural Package

• Councillor Michael Janz is helping to organize a Community Bike Ride from the Greenfield Community League on Saturday, Oct 8
  • Saturday, October 8th 2:00PM - Greenfield Community League - 3803 114 St NW
  • RSVP Link to come

Approval of Agenda

MOTION

To approve this October agenda.
Moved:	Keith H
Seconded:	Byron V

Aye	No	Abstain
	0
Carried

Approval of September 2022 Minutes

MOTION

To approve Minutes from September board meeting.
Moved:	Matt H
Seconded:	John F

Aye	No	Abstain
	)
Carried

Reports (25 min)

President's Report (Andi - 5 min)

• [ Acting President's Report September 2022]
  • Kelly to take over responding to enquiries that would normally be handled by the ED or Program Coordinator.
  • Working on Blue Cross coverage.
• [ Executive Committee Report September 2022]
  • One meeting since last board meeting. We discussed the ED recruitment

progress and the ED Hiring Committee’s recommendation.

Treasurer's Report (Byron - 5 min)

• [ Treasurer's Report September 2022]
  • Update on Robin’s progress with the monthly statements.
  • The report generated can be tailored to the Board’s requirements.
  • Still no access to the MasterCard statements.

Finance Committee Report (Byron - 5 min)

• [ Finance Committee Report September 2022]
  • Met last month.
  • We still do not have two signatures on CAFT, so Byron discussed how he had been tracking e-transfers in lieu of CAFT. All transactions have been logged in Quickbooks. The Committee agreed this method was acceptable in the interim.
  • The Committee looked at dropping DEXT as the initial quotes were too expensive. Byron later found a lower tier that will work for BE and have subscribed to it.

Advocacy and Outreach Committee Report (Keith - 2 Min)

• [ Advocacy and Outreach Committee September 2022]
  • Kelly and Joe gave a fantastic presentation to City Council.
  • The City voted to propose to fund the Bike Plan in the upcoming City budget.

MOTION

To receive these reports as delivered above.
Moved:	Stephen P
Seconded:	Keith H

Aye	No	Abstain
	0
Carried

Current & Completed Business

Collective Bargaining Update - Andi (2 Min)

• No update, we still have not received bargaining positions or dates from CUPE.

ED Recruitment Update - Shelley (5 Min)

• Interviews completed.
• Candidate selected pending reference checks. Reference checks in progress.
• Everyone involved both years felt the process was more rigorous and fulsome this year.
• Feedback from the candidates was that the questions and assignments were excellent.

AGM Planning - Keith (30 Min)

• Location secured, Picnic Site 2 at Victoria Park (https://goo.gl/maps/j3eXkykEeheR9hd87)
• Two Agendas, one for the Board, one for the General Membership.
• 6 board members are continuing for the 2 nd year of their terms.
• Max asked if there were any steps that we can take to draw in more diverse board members.
• Agreement that the board has work to do draw in a board more reflective of our clientele.
• Reviewed the AGM Agenda
• Andi reminded that the AGM announcement has to be issued at least 14 days before the event. The announcement has to be ready and

released by Thursday 6 October.

New Business

City of Edmonton Urban Planning Committee Meeting - Kelly and Joe (15 min)

• All attendees were in favour of the bike grid funding. The next meeting has not been scheduled but should be in November or

December. Most of the councillors that showed up were also in favour. Stephen’s number to remember: If he rides more than 100 km/month he saves more than enough for the eBike. Kelly’s number to remember: She can buy a new e-cargobike every year and donate and still come out ahead.

In Camera Session

MOTION

To move in camera with Shelley Williams as guest
Moved:	Andi E
Seconded:	Matt H

Aye	No	Abstain
	0
Carried

MOTION

To move out of in camera discussion.
Moved:	Andi
Seconded:	Keith

Aye	No	Abstain
	0
Carried

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain