Board Minutes October 2021: Difference between revisions
→New Business
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* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' Sarah R, Andi E, Michelle B, Roy C, Rachel K, Keith H | * '''Board attendance:''' Sarah R, Andi E, Michelle B, Roy C, Rachel K, Keith H, Matt H (Late arrival) | ||
* '''Staff attendance:''' Mike Zuge, Chris Chan, Molly T, Coreen, | * '''Staff attendance:''' Mike Zuge, Chris Chan, Molly T, Coreen, | ||
* '''Regrets:''' Annya, Jarett | * '''Regrets:''' Annya, Jarett | ||
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*** This has been a process over the last three and a half years | *** This has been a process over the last three and a half years | ||
*** It was not due to not trying. And it finally worked! | *** It was not due to not trying. And it finally worked! | ||
** Municipal Election last night | ** Municipal Election last night | ||
=== Approval of Reports === | === Approval of Reports === | ||
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|motion=To approve the reports as presented above. | |motion=To approve the reports as presented above. | ||
|first= Keith | |first= Keith | ||
|second= | |second= Rachel | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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* Mural installation happened, however, there was a slight issue with the installation that we are working on getting resolved | * Mural installation happened, however, there was a slight issue with the installation that we are working on getting resolved | ||
Discussion notes: | Discussion notes: | ||
** | ** Artist has been paid in full | ||
** Sarah is currently working on the project document so that this can be used for donation solicitation purposes. | |||
** We are currently going through the list of volunteers with qualifying hours to start getting volunteer names on to the mural | |||
* | |||
=== AGM Planning - Sarah R. (5 min)=== | === AGM Planning - Sarah R. (5 min)=== | ||
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* The Bylaws were not updated in time for the required 21-day notice to the Membership | * The Bylaws were not updated in time for the required 21-day notice to the Membership | ||
Discussion notes: | Discussion notes: | ||
** | ** We do need at least one more meeting before the AGM | ||
** There will be a contingency plan for those who lack the tech or skills to attend virtually | |||
=== Board Year-End Assessment - Sarah R. (2 min)=== | === Board Year-End Assessment - Sarah R. (2 min)=== | ||
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=== Update on Progress of Membership Drive - Chris C. (2 min)=== | === Update on Progress of Membership Drive - Chris C. (2 min)=== | ||
* | * No updates | ||
=== Promo Video Update - Chris C. (2 min)=== | === Promo Video Update - Chris C. (2 min)=== | ||
* | *Promo shoot went well | ||
*Michael, the volunteer who shot the video with his drone, sent the video to Chris, however, Chris does not currently have a computer that is capable of viewing the video, which is in an ultra-HD format | |||
*Chris feels the video shoot was successful in capturing his vision for the project | |||
== New Business == | == New Business == | ||
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* | * | ||
Discussion notes: | Discussion notes: | ||
* | *Mike and Chris will get things sorted out between themselves. Sarah offered her support as needed | ||
=== FY2022 Budget - Roy C. (5 min)=== | === FY2022 Budget - Roy C. (5 min)=== | ||
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{{Motion | {{Motion | ||
|motion= To | |motion= To recommend the FY2022 Budget as presented above to the membership at the AGM on 7 Nov 2021. | ||
|first= | |first= Roy | ||
|second= | |second= Andi | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Matt | ||
|second= | |second= Rachel | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Matt | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by Sarah at | Meeting adjourned by Sarah at 9:51 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020-2021 Board minutes]] | [[Category:2020-2021 Board minutes]] | ||