Board Minutes October 2019
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for October 2019
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, October 7, 2019
- Location: South Academic Building (SAB) 1-36
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Jeremy
- Timekeeper:
- Minute-taker: Jasmine
- Food by: Jeremy
- Board attendance: Nancy, Mark, Sarah, Mike S.,
- Staff attendance: Chris
- Regrets: Molly, Mike W., Helen
- Absent:
- Guests: Talha, Chris Chan (Non-Profit Board Intern)
Call to Order
- Meeting called to order by Jeremy at 6:36pm.
Logistics for Next Meeting
- Date: November 3, 2019 (AGM)
- Location: Ritchie Hall
- MC: Mike S.
- Minute-Taker: Jeremy (or Sarah)
- Date: December 9, 2019 (AGM)
- Location:
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
To approve this October 7 agenda, the September 2019 minutes, and reports as presented below. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
President's Report - Jeremy
President's Report Discussion
Internal Affairs Committee Report - Ali
IA Report Discussion
Treasurer's Report - Ali
- [ Treasurer's Report]
Treasurer's Report Discussion
Program Review Committee Report
Discussion
Revenue Committee Report
Discussion
Current and Completed Business
Bike Edmonton Yearly Calendar - (5 min)
- Bike Edmonton Year-at-a-Glance
- This calendar will serve as a tool to know what will be happening month-to-month in each year.
- When chairing a meeting, this is good to look at to know what to discuss at the meeting.
Deficit Reduction Plan
Master Board Task List - Sarah (15 min)
Signage at BikeWorks North - Sarah (15 min)
New Business
AGM To Do List - Jasmine (15 min)
- Reviewed and updated staff and board task list
- Need to figure out whether to use a screen or screen stand-in
Draft Budget Review - Chris (30 min)
North Shop Lease Renewal - Jeremy/Mike S. (30 min)
Year-end Board Survey - Jasmine (5 min)
Non-Profit Board Intern Introduction - Sarah (10 min)
- Chris Chan will be interning with the Bike Edmonton Board under the Non-Profit Board Internship
- NPBI timeline - Chris will attend meetings, and his project should be no more than 20 hours
- Project can be determined no later than January - don't need to rush into a project
- Chris is a 6th year student in Bio major, history minor
New Board Members - Jeremy (10)
Board Meeting Location - Jeremy (10 min)
Board Retreat - Jeremy (10 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To go out of camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the board meeting. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |