Board Minutes October 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for October 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, October 7, 2019
• Location: TBD
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Helen
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Jeremy
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by _______ at ____pm.

Logistics for Next Meeting

• Date: December 9, 2019
• Location: TBD
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this October 7 agenda, the September 2019 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• President's Report

President's Report Discussion

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

• Need to pick some dates to make progress on the OH&S front.
• Might need to dedicate a sub-committee for external volunteers to sit on
  • Molly to check records to determine if others are still interested

Treasurer's Report - Ali

• [ Treasurer's Report]

Program Review Committee Report

• Program Review Committee Workplan
• Bike Edmonton Programming Logic Model 2019

Discussion

• Finished everything on the workplan
• Aim to write a summary report on progress, with future steps (Helen)
• Will bring sample evaluation forms to the next board meeting for board to see

Revenue Committee Report

• Revenue Committee Workplan

Current and Completed Business

Bike Edmonton Yearly Calendar - (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan

Master Board Task List - Sarah (15 min)

• Link to Master List

New Business

AGM To Do List - Jasmine (15 min)

• Reviewed and updated staff and board task list
• Need to figure out whether to use a screen or screen stand-in

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain