Board Minutes October 2015: Difference between revisions
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== EBC Board Meeting Minutes for | == EBC Board Meeting Minutes for October 26, 2015 == | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: | * Location: Rm 113 Education South, U of A campus | ||
* Start Time: | * Start Time: 6:30pm | ||
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Jon | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Board weekend retreat | ||
* Location: | * Date: Saturday Nov 21 and Sunday Nov 22, 2015 @ 10am to 4pm | ||
* Chair: | * Location: TBA room at NAIT (Nancy booking) | ||
* Minute-taker: | * Chair: | ||
* Food by: | * Minute-taker: | ||
* Food by: | |||
* December board meeting (business mtg) | |||
* Date: Wednesday Dec 16 @ 6:30 | |||
* Location: U of A?? | |||
* Chair: | |||
* Minute-taker: | |||
* Food by: | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this | * <span style="background: yellow;">Motion:</span> To approve this October agenda, the [http://www.edmontonbikes.ca/w/Board_Minutes_September_2015 Sept 2015] minutes, and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * May 2015: '''Geoff, Nancy''' will draw up an Executive Director performance plan by June 30 2015. | ||
* | * May 2015: '''Dan, Anna, Rachel''' will review existing TOR and draft new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015. | ||
* Jul 2015: '''Jon, Nancy, Anna, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too. | |||
* Aug 2015: '''Nancy''' will update the [https://docs.google.com/document/d/1Q595NF4lcYfohn1aTrsiJypDIARCKSjeHvhvlLrztjA/edit Strategic Plan doc] with completed things and in progress things by Sept meeting. | |||
* Sep 2015: '''Anna''' to post final financial policy to wiki. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * Aug 2015: '''Neil''' will update draft budget with changes that we discussed and send us update to pass at Sept meeting. | ||
* Sep 2015: '''Jon''' to book a meeting with Anna, Neil to make adjustments to budget as discussed | |||
* '''Anna''' will share AGM task list. '''Everyone''' to sign up! DONE | |||
* | * | ||