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Board Minutes October 2015: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes November 2015|November 2015]] board meeting.''''' | ||
== EBC Board Meeting Minutes for October 26, 2015 == | == EBC Board Meeting Minutes for October 26, 2015 == | ||
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* Minute-taker: Anna | * Minute-taker: Anna | ||
* Food by: | * Food by: | ||
* Board attendance: Rachel, Anna, Jasmine, Nancy, Karl, Chris Co, Jon, Nathan | * Board attendance: Rachel, Anna, Jasmine, Nancy, Karl, Chris Co (depart 825), Jon, Nathan | ||
* Staff attendance: | * Staff attendance: n/a | ||
* Regrets: Dan, Adrian, Alex, Geoff, Alexey | * Regrets: Dan, Adrian, Alex, Geoff, Alexey | ||
* Absent: | * Absent: Derek (missed info about rm change), Kathy | ||
* Guests: n/a | * Guests: n/a | ||
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** Minute-taker: rotate | ** Minute-taker: rotate | ||
** Food by: BYOL, food court is open at NAIT. | ** Food by: BYOL, food court is open at NAIT. | ||
* Jasmine would not be able to attend Sat before 1 or 2pm, but could attend afternoon and anytime Sunday. | * Jasmine would not be able to attend Sat before 1 or 2pm, but could attend afternoon and anytime Sunday. | ||
* <span style="background: lime;">Action Items:</span> '''Anna''' add conflict of interest forms for all current and new board to agenda. | |||
* December board meeting (business mtg) | |||
** Date: Wednesday Dec 9 @ 6:30 | ** Date: Wednesday Dec 9 @ 6:30 | ||
** Location: U of A?? | ** Location: U of A?? | ||
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* Need to ensure we have a session for Strategic Planning. | * Need to ensure we have a session for Strategic Planning. | ||
* <span style="background: lime;">Action Items:</span> '''Rachel''' will send out a poll regarding Dec 9 vs Dec 16. | * <span style="background: lime;">Action Items:</span> '''Rachel''' will send out a poll regarding Dec 9 vs Dec 16. | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
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* <span style="background: yellow;">Motion:</span> To recognize Alexey Kalinin's resignation effective immediately. Moved by Anna, seconded by Nancy. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To recognize Alexey Kalinin's resignation effective immediately. Moved by Anna, seconded by Nancy. '''Motion Carried.''' | ||
* <span style="background: lime;">Action Items:</span> '''Anna''' will post the board vacancy to website asap. | * <span style="background: lime;">Action Items:</span> '''Anna''' will post the board vacancy to website asap. | ||
=== Bookkeeper Position (5 min) - Jonathan === | === Bookkeeper Position (5 min) - Jonathan === | ||
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=== Board Responsibilities === | === Board Responsibilities === | ||
* Job descriptions | * Job descriptions | ||
* Code of Conduct - '''signatures required''' | ** See wiki > Policies > [http://edmontonbikes.ca/w/Job_Descriptions:_Board_Members Job Descriptions] | ||
* Conflict of Interest - '''signatures required''' | * [http://edmontonbikes.ca/w/Code_of_Conduct:_Board_Members Code of Conduct] - '''signatures required''' | ||
* [http://edmontonbikes.ca/w/Conflict_of_Interest_Policy Conflict of Interest] - '''signatures required''' | |||
** Karl: When I'm not working on behalf of EBC, I am working in commercial capacity for transportation planing. | |||
* Internal communications | * Internal communications | ||
* Committees | * Committees | ||
** wiki > [http://edmontonbikes.ca/w/Committees Committees] | |||
=== Treasurer Position (5 min) - Jonathan === | === Treasurer Position (5 min) - Jonathan === | ||
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* All board members, please consider the [http://www.edmontonbikes.ca/w/Treasurer_Job_Description Treasurer job description] and whether you could fulfill this role! It is urgently needed. | * All board members, please consider the [http://www.edmontonbikes.ca/w/Treasurer_Job_Description Treasurer job description] and whether you could fulfill this role! It is urgently needed. | ||
* Jon and our outgoing bookkeeper (and previous Treasurer) Neil are both willing to orient and support the new Treasurer in the role. | * Jon and our outgoing bookkeeper (and previous Treasurer) Neil are both willing to orient and support the new Treasurer in the role. | ||
=== Strategic Plan === | === Strategic Plan === | ||
* This is an updated copy of our [https://docs.google.com/a/edmontonbikes.ca/document/d/1OvZ-oYRGmBX4FU2hZj0biwPYOf_EdLpEnprjmrH0DfY/edit?usp=sharing/ planning document] from our March 2015 session. | * This is an updated copy of our [https://docs.google.com/a/edmontonbikes.ca/document/d/1OvZ-oYRGmBX4FU2hZj0biwPYOf_EdLpEnprjmrH0DfY/edit?usp=sharing/ planning document] from our March 2015 session. Specifically, look at last page with Nancy's recommended committee structure to address the remaining action items. | ||
=== Getting Things Done! Committees === | === Getting Things Done! Committees === | ||
* | * See above draft doc | ||
=== Sharing Round Table === | === Sharing Round Table === | ||
* | * Jon: Looking forward to 4 possibly 5 new board members and their fresh outlook and ideas. Looking forward to your input. Do not contrain your input to what previous board members have done or want to do. | ||
* Nathan: A lot to go through but exciting to see. Looking forward to the opportunity to contribute and see how my own goals can fit in. | |||
* Nancy: Last year was quite overwhelming - lots of paperwork! Pleased that we were able to move through things that had been on the 'to do' list for a few years: charitable status, hiring new staff members, HR policy. Feeling super excited about moving forward this year. | |||
* Karl: Comparing this with previous advocacy efforts and the foundation is very solid, in terms of policy work that has been done and institutional memory, etc. Interested to know how we represent our interests to govt in particular and how we can make that voice stronger. How we think our message comes across and how we can be more effective. | |||
* Rachel: Excited to be ''continuing'' with the board ;) | |||
* Jasmine: Excited, glad we got through a lot of administrative tasks today. Excited that there are a lot of experienced board members. | |||
* Anna: Really glad to have new perspectives and ideas and people. | |||
=== Future Meetings === | === Future Meetings - tabled to November === | ||
* Day of month? | * Day of month? | ||
* Location? | * Location? | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 913pm. Moved by Nancy, seconded by Rachel. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category: | [[Category:2015-2016 Board minutes]] | ||