Board Minutes October 2012

These minutes are not yet approved.

EBC Board Meeting Minutes for October 17, 2012

• Time: 6:30pm
• Location: Law 101
• Food by: Micah (who remembered just in time)

Call to order

• In attendance:
• Regrets:
• Absent:
• Guests:

• Chair:
• Minute-taker:
• Time:

Approval of minutes

Motion to approve Board Minutes September 2012 by . Seconded by .

Next meeting

• Date:
• Location:
• Food:

Reports

President's Report

President Report October 2012 Hello all

AGM

The AGM went well, except for one minor hitch. Due to a meeting right after ours we concluded the meeting once the votes were in instead of waiting to count them. There was a tie and due to everyone having left we were not able to do a run-off. As such the run-off is happening at a specially called General Meeting that is happening before our October board meeting.

Advocacy

The group that coalesced after the Whyte Ave bike infrastructure town hall has had its first meeting. I chaired it. We set out a terms of reference which settled on a name, rough goal, governance structure and a set of deliverables. These will be refined further at a visioning meeting on Nov. 3. There is a design charrette scheduled for Nov. 8, Tyler Golly from the city will be there. Both events will be at the the Strathcona Library. We went on an exploratory bike ride on Oct. 14. Four people participated. It was a useful exercise to determine areas of opportunity as well as future challenges. It was reported in a brief note in Metro.

Advocacy Committee - Minutes are here. Moving ahead on the push for better data. We have volunteers looking into data collection options. Am also interested in participating in a possible partnership with Startup Edmonton in order to create some kind of bike route data collection app.

Kristy Trynier meeting - Bike racks as public art Trynier is in charge of public art with the Edmonton Arts Council. She requested bike parking specs and design considerations. She was provided with them. She is currently formulating the large scale public art plan for the proposed SE to W LRT. When it's close to being done she'll submit a draft to me which I will be able to comment. Using the Percent For Art policy provides the cash but means a lot of paperwork. Lots of technical details but I am encouraged by her approach and she has been encouraged by her superiors to pursue this. She was going to follow up in regards to getting a demo project at the NAIT station.

Treasurer's Report

• Treasurer Report September 2012
• Media:EBC Financial Report - September 2012.xls

Executive Director's Report

Executive Director Report October 2012

BikeWorks Report

BikeWorks Manager Report October 2012

Committee Reports

Committee Report October 2012

Old business

Action Items from Last Meeting

Carried forward from earlier meetings

• board member exec job description
  • Duncan will do it. Thanks Duncan!

• NAA financial troubles - foreclosure?

• BW Manager (not Director)
  • Contract: modifications made on Alex H's latest. Has been given to Coreen to look over. No objections/issues yet known. Pay is same as for predecessor. We need to see contract before approving it though; Chris will email it to us once ready, we'll do a vote.

New business

Financial risk management

May wish to formalize these basic measures into policy. Cwc (talk) 00:57, 16 October 2012 (PDT)

• Bank reconciliations reviewed and approved via signature by a person other than the person who prepared the bank reconciliation
• Expenses are reviewed and approved on a regular basis
• Receipts, invoices and/or cheques are numbered in sequence
• Office doors, filing cabinets & desks containing files are locked when not in use
• Password is required for computer use
• Segretation of duties -- e.g. receipt of cash is separate from banking/deposit of cash

In Camera

Motion to go in camera:

End of Meeting

Motion to adjourn: