Board Minutes October 2011: Difference between revisions

Board Minutes October 2011 (view source)

Revision as of 22:09, 8 November 2011

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→‎Board Retreat Minutes October 29-30, 2011

Anna Vesala

Bureaucrats, Administrators

1,225

edits

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 * Meeting Chair: Anna
 * Minute-taker: Elicia
-* Board attendance: Neil, Bernadette, Elicia (departed at 2pm), James, Alex C (departed at 1pm), Adam, Duncan
+* Board attendance: Neil, Bernadette, Elicia (departed at 2pm), James, Alex C (departed at 1pm), Adam, Duncan, Micah (arrived at 2:30)
 * Staff attendance: Anna
 * Regrets: Chris, Steph, Micah
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 '''4. Job Description'''
 * 4.1 contracts, commitments
 '''5. Defining Members & Membership'''
 * 5.1 vision, mission
 * 5.2 anti-oppression as a foundation
+'''7. Board Members Ambassador Tools & Techniques''' (moved from Sunday's agenda items)
+* 7.1 documenting time commitment
+** office hours
+* 7.2 print, online, communications
+** engaging your networks to grow our membership
+** recruiting committee volunteers
+'''Sunday Attendance'''
+* Meeting Chair: Anna
+* Minute-taker: Duncan
+* Board attendance: Neil, Bernadette, Paul, Alex C (departed at 2pm), Adam, Duncan, Brett (arrived at 12), Chris (arrived at 2)
+* Staff attendance: Anna, Alex (11:30-3pm)
+* Regrets: Steph, Micah, James, Derek, Kevin, Elicia
+* Absent: n/a
+* Guests: n/a
+'''6. EBC Past & Present'''
+** beginnings, milestones, changes in capacity/structure
+* 6.1 strategic plan 2003, 2011
+** current topics
+'''7. Board Members Ambassador Tools & Techniques''' (continued)
+* 7.2 print, online, communications
+** formal and informal communication
+** wiki, website, shop, social media, community events
+'''8. Portfolios & Policies'''
+* 8.1 creating content
+** types of policies
+** existing policies, gaps
+** board member portfolios
+** identify
+** Chairing, Terms of Reference, reporting back
+'''Catered Lunch'''
+'''9. Executive Committee Voting'''
+* job descriptions
+* voting
+* transition plan
+'''10. Meeting Basics'''
+* 10.1 agendas, facilitation, decision-making
+** what makes a good agenda?
+** facilitation, group ground rules
+** Robert’s Rules, consensus
+** minutes
+** communication outside of meetings
+* 10.2 how to read a financial statement
+** legal liability
+Duncan's notes
+EBC Past and Present - Listened to the MP3 from past president
+Review of Stategic plans from 2003 and 2011 - reviewed accomplishments and challenges
+EBC has a 3 year lease signed with the Nigerian Association in 2010
+The 2011 Strategic Plan has to be honed down to something more manageable. We did get this done. Neil color coded the various directives.
+The Point of Sale system issue needs to be addressed. Apparently the Good Life in Calgary has an open source solution that could be a great fit for us. Needs to be investigated further as Chris's plan to build a custom one has fallen through.
+Bikeworks issue - have clipboards on every stand to track time, parts etc for billing
+The issue of ethical funding came up - Should we or shouldn't we seek money from companies like Shell - Need to develop a policy manual on this issue for clearer directives for Anna
+We need to develop a policy manual ie. how do we develop policy and for advocacy priorities we need 3-6 definitive asks
+We should book and organize a CanBike course for the board in the Spring
 '''Bernadette''' to talk to Steph, Micah about nominations for Secretary position.
 Appoint incoming exec today. Some board members not in attendance today. We will all vote online re: incoming exec positions. Send votes to Bernadette. From the results of that vote, outgoing and incoming exec will meet throughout November to discuss transition. Official vote for new executive will occur at the December board meeting.