Board Minutes November 2023
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for November 2023
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet
- Start Time: November 13, 2023 7pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Kelly Granigan
- Minute-taker:
- Board attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order at 7: PM
Logistics for Next Meeting
- Date:
- Location:
- Chair:
- Minute-taker:
Discussion of agenda (5 min)
Consent Agenda (5 min)
President's Report
Treasurer's Report
H.R. Committee Report
Governance Committee Report
2021-2022 Financial Year Audit - Final Report
Reports to be reviewed, not in the consent agenda
Executive Director's Report (10 min)
Approval of Agenda, Minutes, Reports (5 min)
| To approve this October agenda, the October 2023 minutes, and reports as presented | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Current & Completed Business
Updates on Action Items From Previous Meeting, Reminders (5 min)
- Everyone log your volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)
AGM Planning
- When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?
- Pick timing based on financials timing
- Review unlikely to be done
- Schedule for Saturday Nov 18, 2-5pm
- Schedule retreat for Nov 26
- Format - online
- Tasks
- Chat moderator: Charlotte
- Notify membership of date and location: Greg
- make a meeting in the event calendar with link to Google Meet: Kelly
- attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)
- tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis
- Running election: Andi
- Presentations by ED, President, Treasurer
- Annual Report Preparation
- Pieces by president, ED
- Financials and budget
- Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg
Tasks to be completed this week before meeting:
- Set up election in election runner (just in case) - Andi
- Send out meeting link, agenda, annual report in advance of meeting - Kelly
- check RSVPs in advance for membership - Ceileigh
Budget - Propose Delay
- With ongoing union negotiations, uncertainty in south shop location/rent, recommend board finalizes budget in new term
- Not required to approve budget at a general meeting, the board may approve budget
New Business
In Camera Session
| To move into in camera session | ||
| Moved: | Stephen | |
| Seconded: | Andi | |
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
- Dr. Greg Glatz, 1 item, 15 min
| To move out of in camera session | ||
| Moved: | Andi | |
| Seconded: | Charlotte | |
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
| To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera | ||
| Moved: | Andi | |
| Seconded: | John | |
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Adjurned at 8:53