Board Minutes November 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for November 2020
Board meetings are open to Bike Edmonton members and the public.
- Location: Zoom - https://zoom.us/j/6334224718
- Start Time: 11:30am
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Sarah
- Food by: n/a
- Board attendance: Jeremy, Jarret, Roy, Matt, Kieth, Mike, Rachel, Sarah
- Staff attendance:
- Regrets: Annya, Ken
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 11:45am.
Logistics for Next Meeting
- Date:
- Location:
- Chair:
- Minute-taker:
- Food by:
Elect Executive (10 min)
- Sarah, Matt, Mike, Roy are interested in Executive positions
- Discussion notes:
- Mike's life is more demanding of his time and he is stepping away from the VP role, but he is happy to stay on the Executive as either Treasurer or Secretary. Annya had expressed interest in the Secretary position at the 2020 AGM
- Sarah is interested in the President role, Matt is interested in the VP role, Roy is interested in the Treasurer role
- Mike will do the Secretary role until Annya's return from medical leave, in which case there will be a discussion of whether she is interested in taking over the Secretary role from Mike
- Jeremy has proposed changing the model of Bike Edmonton's Executive to include a Past-President role
- Discussion suggested including the Past-President role in the 2020-2021 Executive as title only. Jeremy is happy to step away from the President role and default into this new Past-President role to be available to provide support to the new Executive
| To add a title only Past-President role to the Executive | ||
| Moved: | Roy | |
| Seconded: | Matt | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Passed | ||
| To appoint Sarah Rebryna as President, Matt Hoyt as Vice-President, Mike Sacha as Secretary, Roy Coulthard as Treasurer, and Jeremy Shephard as Past-President of the 2020-2021 Bike Edmonton Board Executive Officers | ||
| Moved: | Matt | |
| Seconded: | Jeremy | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Passed | ||
- Matt, joined by the rest of the board, thanked Jeremy for all of his hard work and commitment as the President for the past three years
Establish Committees and Set Meeting Times (15 min)
- Based on the goals decided upon at the 2020 Board Retreat there will be two main committees
- Executive/HR Committee composed of Sarah (Chair), Matt, Mike, and Roy with Jarret and Kieth on the HR portion of the committee
- Governance Committee composed of Roy (Chair), Sarah, Kieth, Rachel, and Jarret
- In addition to the two above mentioned committees there will be a Volunteer Committee that will commence once the main goals of the Exec/HR and Governance Committees are achieved
Adjournment
| To adjourn the meeting at 11:59am. | ||
| Moved: | Rachel | |
| Seconded: | Sarah | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Passed | ||