These minutes were approved at the December 2020 Board Meeting.
Bike Edmonton Board Meeting Minutes for November 2020
Board meetings are open to Bike Edmonton members and the public.
Attendance
- Meeting Chair: Sarah
- Minute-taker: Sarah
- Food by: n/a
- Board attendance: Jeremy, Jarett, Roy, Matt, Keith, Mike, Rachel, Sarah
- Staff attendance:
- Regrets: Annya, Ken
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 11:45am.
Logistics for Next Meeting
- Date: December 14, 2020 at 7:00pm
- Location: Zoom
- Chair: Sarah R
- Minute-taker: Mike S
- Food by: n/a
Elect Executive (10 min)
- Sarah, Matt, Mike, and Roy are interested in Executive positions
- Discussion notes:
- Mike's life is more demanding of his time and he is stepping away from the VP role, but he is happy to stay on the Executive as either Treasurer or Secretary. Annya had expressed interest in the Secretary position at the 2020 AGM
- Sarah is interested in the President role, Matt is interested in the VP role, Roy is interested in the Treasurer role
- Mike is willing to act as the interim Secretary until Annya's return from leave, in which case there will be a discussion of whether she is interested in taking over the Secretary role from Mike
- Jeremy has proposed changing the model of Bike Edmonton's Executive to include a Past-President role
- Discussion suggested including the Past-President role in the 2020-2021 Executive as title only. Jeremy is happy to step away from the President role and default into this new Past-President role to be available to provide support to the new Executive
MOTION
| To add a title only Past-President role to the Executive
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| Moved:
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Roy
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| Seconded:
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Matt
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| Aye
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No
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Abstain
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| All
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| Carried
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MOTION
| To appoint Sarah Rebryna as President, Matt Hoyt as Vice-President, Mike Sacha as Secretary, Roy Coulthard as Treasurer, and Jeremy Shepherd as Past-President of the 2020-2021 Bike Edmonton Board Executive Officers
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| Moved:
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Matt
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| Seconded:
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Jeremy
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| Aye
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No
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Abstain
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| All
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| Carried
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- Action items:
- Mike will connect with past-secretary, Jasmine, in regards to the seal and any details he needs to be made aware of by our December Board Meeting
- Matt, joined by the rest of the board, thanked Jeremy for all of his hard work and commitment as the President for the past three years
Establish Committees and Set Meeting Times (15 min)
- Based on the goals decided upon at the 2020 Board Retreat there will be two main committees
- Executive/HR Committee composed of Sarah (Chair), Matt, Mike, and Roy with Jarett and Keith on the HR portion of the committee
- Governance Committee composed of Roy (Chair), Sarah, Keith, Rachel, and Jarett
- In addition to the two above mentioned committees there will be a Volunteer Committee that will commence once the main goals of the Exec/HR and Governance Committees are achieved
Adjournment
MOTION
| To adjourn the meeting at 11:59am.
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| Moved:
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Rachel
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| Seconded:
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Sarah
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| Aye
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No
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Abstain
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| All
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| Carried
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