Board Minutes November 2018: Difference between revisions
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** December 1 & 2, 9:30am-12:30pm | ** December 1 & 2, 9:30am-12:30pm | ||
*** Preferred time for the board. | *** Preferred time for the board. | ||
** Location: TBA | ** Location: TBA (Mike S. looking into spaces downtown) | ||
** Agenda will come out prior to meeting. Think of any strategic projects you'd like to embark upon | |||
=== Annual Report - (20 min)=== | === Annual Report - (20 min)=== |
Revision as of 02:13, 13 November 2018
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for November 2018
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, November 12, 2018
- Location: 9702 111 Ave NW
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Helen
- Minute-taker: Jasmine
- Food by: Ali
- Board attendance: Ali, Mark, Jasmine, Nancy, Mike S., Helen, Jeremy, Mike W., Dustin, Sarah
- Staff attendance: Chris
- Regrets:
- Absent:
- Guests: Anthony
Call to Order
- Meeting called to order by Helen at 6:38pm.
General Intros
- Helen - been with board for a year, and longtime volunteer at BWS
- Anthony - not a board member, interested in organization. Avid cyclist, works in traffic ops.
- Jeremy - volunteering with Bike Edmonton for a couple years, one year as President.
- Dustin - new addition to the board. Volunteer at EBC events.
- Mike S. - commercial property for a living
- Chris C. - Executive Director for Bike Edmonton since 2012, involved in org since 2003
- Nancy - going into 5th year on board, recreational cyclist
- Mike W. - new to the board, manages parking services at NAIT.
- Jasmine - 4th year on the board, commuter cyclist
- Sarah - new to the board, year-round commuter, user of Community Bike Shops
- Mark - board member for a half year, interested in building a more urban Edmonton
- Ali - treasurer for the board.
Logistics for Next Meeting
- Date:
- Location:
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
To approve this November 12 agenda, the October 2018 minutes, and reports as presented below. | ||
Moved: | Nancy | |
Seconded: | Jasmine |
Aye | No | Abstain |
---|---|---|
11 | 0 | 0 |
Carried |
President's Report - Jeremy
President's Report Discussion
H.R. Committee Report - Nancy
HR Report Discussion
Treasurer's Report - Ali/Neil/Geoff
Treasurer's Report Discussion
Administrative Committee Report - Jonathan/Ali
Strategic Planning Committee Report
Current and Completed Business
Bike Edmonton Yearly Calendar - Nancy (5 min)
- Bike Edmonton Year-at-a-Glance
- This calendar will serve as a tool to know what will be happening month-to-month in each year.
- When chairing a meeting, this is good to look at to know what to discuss at the meeting.
Deficit Reduction Plan
- Deficit Reduction Plan
- Aim to have a balanced budget for this year
- Engaged staff to participate in process to verifying numbers in budget, fundraising, changes in renovations
- Found significant number of potential revenues streams
- Staff identified that we would need measures to help improve organizational profits
- Assumptions in the projected budget are modest; hope is to at least meet them
- This will be a standing item on agenda so we can check-in on status throughout the year; we'll add a column each month with status
Strategic Planning Goals - Jeremy (15 min)
- Strategic Planning Folder 2017-18
- Last year, we had a facilitator help the board work through a strategic planning session.
- This meeting produced a number of strategic planning leveraging options; want to revisit these goals to update them for this year
- See link above for more details about each strategic planning goal.
- When checking back on progress on each goal we've not made much progress; at upcoming retreat, address which pieces we can tackle this year
- Strategic Planning Retreat Dates: weekend of November 30-December 2
- November 30 6:30-9:00pm, December 2 9:30am-1:30pm
- December 1 & 2, 9:30am-12:30pm
- Preferred time for the board.
- Location: TBA (Mike S. looking into spaces downtown)
- Agenda will come out prior to meeting. Think of any strategic projects you'd like to embark upon
Annual Report - (20 min)
- NOTE: Please read the Bike Edmonton Annual Report 2018 prior to the board meeting
New Board Member Introductions - Nancy (20 min)
Bike Edmonton Executive Elections - Geoff (30 min)
- NOTE: Please read the following job descriptions prior to the meeting.
To approve the 2018 Bike Edmonton Annual Report | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Bike Edmonton PCard - Ali (15 min)
- Purchases over $XXX need preapproval from an executive board member.
- The amount will be decided during the board meeting.
New Business
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To go out of camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting at ____pm. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |