Board Minutes November 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for November 2018

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, November 12, 2018
• Location: TBD
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Jasmine
• Food by: Ali
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by ___ at _____pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this November 12 agenda, the October 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

President's Report Discussion

H.R. Committee Report - Nancy

HR Report Discussion

Treasurer's Report - Ali/Neil/Geoff

Treasurer's Report Discussion

Current and Completed Business

Bike Edmonton Yearly Calendar

• Bike Edmonton Year-at-a-Glance

Deficit Reduction Plan

• Deficit Reduction Plan

Strategic Planning Goals - Jeremy (15 min)

• Strategic Planning Folder 2017-18
• Strategic Planning Retreat Dates: weekend of November 30-December 2
  • November 30 6:30-9:00pm, December 2 9:30am-1:30pm
  • December 1 & 2, 9:30am-12:30am
  • Location: NAIT

Annual Report - (20 min)

• NOTE: Please read the Bike Edmonton Annual Report 2018 prior to the board meeting

Bike Edmonton Executive Elections - Geoff (30 min)

• NOTE: Please read the following job descriptions prior to the meeting.
  • President
  • Vice President Human Resources
  • Treasurer
  • Secretary

MOTION

To approve the 2018 Bike Edmonton Annual Report
Moved:
Seconded:

Aye	No	Abstain

= Bike Edmonton PCard - Ali (15 min)=

• Purchases over $XXX need preapproval from an executive board member.
• The amount will be decided during the board meeting.

New Business

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at ____pm.
Moved:
Seconded:

Aye	No	Abstain