Board Minutes November 2018: Difference between revisions
→Adjournment
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* New board members don't become members until December 1, but can put themselves forward to one of the executive positions. | * New board members don't become members until December 1, but can put themselves forward to one of the executive positions. | ||
** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President] | ** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President] | ||
*** Jeremy is President by acclamation | *** Jeremy Shepherd is President by acclamation | ||
** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources] | ** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources] | ||
*** Mike | *** Mike Sacha is Vice President by acclamation | ||
** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer] | ** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer] | ||
*** Ali is Treasurer by acclamation | *** Ali Charkeih is Treasurer by acclamation | ||
** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary] | ** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary] | ||
*** Jasmine is Secretary by acclamation | *** Jasmine Farahbakhsh is Secretary by acclamation | ||
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=== Bike Edmonton PCard - Ali (15 min)=== | === Bike Edmonton PCard - Ali (15 min)=== | ||
* Purchases over $XXX need | * To avoid tedious process of getting multiple approvals for purchases. Goal to minimize use of expense claims. | ||
* This year is the pilot year and only Chris will be using the card. In the future, all staff would have a PCard. | |||
* Recommendation of a $2000 approval threshold, above which they'd require executive approval. | |||
* Purchases over $XXX need pre-approval from an executive board member. | |||
* The amount will be decided during the board meeting. | * The amount will be decided during the board meeting. | ||
* How does that reduce the organization's risk? | |||
** It appears that by putting money on a company card rather than a personal one would put the organization at higher risk. | |||
** If the organization is displacing costs on an employee, that's not great practice. | |||
** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable. | |||
* Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing. | |||
* If expenditures already fall under a line item in the budget, is the additional oversight necessary? | |||
* With the new proposed system, ED feels that adding this additional pre-approval will add more hassle to staff. | |||
* Question of why some of these concerns are coming up now. There wasn't clarity on purpose on PCard, and the discussion will be moved to a conversation at the Admin committee. | |||
== New Business == | == New Business == | ||
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== Adjournment == | == Adjournment == | ||
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