Board Minutes November 2018: Difference between revisions
→Bike Edmonton PCard - Ali (15 min)
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=== Bike Edmonton PCard - Ali (15 min)=== | === Bike Edmonton PCard - Ali (15 min)=== | ||
* Purchases over $XXX need | * To avoid tedious process of getting multiple approvals for purchases. Goal to minimize use of expense claims. | ||
* This year is the pilot year and only Chris will be using the card. In the future, all staff would have a PCard. | |||
* Recommendation of a $2000 approval threshold, above which they'd require executive approval. | |||
* Purchases over $XXX need pre-approval from an executive board member. | |||
* The amount will be decided during the board meeting. | * The amount will be decided during the board meeting. | ||
* How does that reduce the organization's risk? | |||
** It appears that by putting money on a company card rather than a personal one would put the organization at higher risk. | |||
** If the organization is displacing costs on an employee, that's not great practice. | |||
** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable. | |||
* Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing. | |||
== New Business == | == New Business == | ||