Board Minutes November 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for November 2017

Board meetings are open to the EBC members and the public.

• Location: NOTE ROOM CHANGE to room 327 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:Jonathan
• Minute-taker: Geoff
• Food by:
• Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine
• New Elected Board Members:
• Staff attendance: Chris, Carly
• Regrets: Derek
• Absent:
• Guests:Michael Sacha, Helen Frost

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.
Moved:	Michael C
Seconded:	Nancy

Aye	No	Abstain
5	0	0
carried

President's Report - Jonathan

• President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing

H.R. Committee Report - Nancy

• H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing

Treasurer's Report - Geoff

• Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9

AGM Minutes

• October 2017
• https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing

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New Business: Appointment New Directors - Jonathan (15 min)

• Helen Frost and Michael (Mike) Sacha
• Nomination information is contained in the President's Report

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

New Board Overview and Orientation Nancy (25 min)

• Overview of the Board

   Introduction of Board Members
   Review of Board Committees and work accomplished this year
   Discussion of Board Committees for this year
   Election of new Executive Positions

• Orientation Plan for new board members

   Access to orientation manual
   Guided questions for review
   Specific one on one orientations
   Mentor assignments

• Board Member Recruitment Plan

• Discussion notes:

Board Retreat Planning Session and Board Strategic Planning Session - Nancy (25 min)

• Retreat Planning (Nov)

   What should the focus of the Nov retreat be
   Dates?
   Agenda preparation/ad hoc committee

Strategic Planning Session (March/April)

   What should the focus of the session be
   Dates?
   Agenda preparation/ad hoc committee

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain