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Board Minutes November 2017: Difference between revisions
→Adjournment
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== Attendance == | == Attendance == | ||
* Meeting Chair:Jonathan | * Meeting Chair:Jonathan | ||
* Minute-taker: | * Minute-taker: Geoff | ||
* Food by: | * Food by: Nancy | ||
* Board attendance: | * Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine | ||
* Staff attendance: | * Newly Elected Board Members: Kabir Nadkarni | ||
* Regrets:Derek | * Staff attendance: Chris, Carly | ||
* Absent: | * Regrets: Derek, Mike P | ||
* Absent: Adrian P, Daniel T, Ali Charkeih | |||
* Guests:Michael Sacha, Helen Frost | * Guests:Michael Sacha, Helen Frost | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by at | * Meeting called to order by at 6:47 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00 | ||
* Location: | * Location: NAIT (Nancy will arrange) | ||
* Chair: | * Chair: TBD | ||
* Minute-taker: | * Minute-taker: TBD | ||
* Food by: | * Food by: TBD | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below. | |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below. | ||
|first= | |first= Michael C | ||
|second= | |second= Nancy | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= carried | ||
}} | }} | ||
=== President's Report - Jonathan === | === President's Report - Jonathan === | ||
* | *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing | ||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
* | *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing | ||
=== Treasurer's Report - Geoff === | |||
*Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9 | |||
=== AGM Minutes === | |||
* October 2017 | |||
* https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing | |||
---- | |||
=== '''Appointment New Directors''' - Jonathan (15 min)=== | === '''New Business: Appointment New Directors''' - Jonathan (15 min)=== | ||
* Helen Frost and Michael (Mike) Sacha | * Helen Frost and Michael (Mike) Sacha | ||
* Nomination information is contained in the President's Report | * Nomination information is contained in the President's Report | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members | ||
{{Motion | {{Motion | ||
|motion= | |motion=Board appoint Helen Frost and Michael Sacha as directors | ||
|first= | |first= Geoff | ||
|second= | |second= Nancy | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
=== New Board Overview and Orientation Nancy (25 min)=== | === New Board Overview and Orientation Nancy (25 min)=== | ||
* | * Overview of the Board | ||
Overview of the Board | |||
Introduction of Board Members | Introduction of Board Members | ||
Review of Board Committees and work accomplished this year | Review of Board Committees and work accomplished this year | ||
Discussion of Board Committees for this year | Discussion of Board Committees for this year | ||
Orientation Plan for new board members | * Orientation Plan for new board members | ||
Access to orientation manual | Access to orientation manual | ||
| Line 90: | Line 88: | ||
Mentor assignments | Mentor assignments | ||
Board Member Recruitment Plan | * Board Member Recruitment Plan | ||
=== '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)=== | === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)=== | ||
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Dates? | Dates? | ||
Agenda preparation/ad hoc committee | Agenda preparation/ad hoc committee | ||
* Discussion notes: | |||
** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious | |||
** Nancy: consistent with discussion in HR committee | |||
** Jonathon: prior to retreat can directors propose priorities and circulate | |||
** Michael C: can we do that in 10 minutes here? | |||
* Ideas for priorities | |||
** Review current initiatives - so we don't take on too many things | |||
** Lease at bikeworks north coming up. Consolidation to one shop? | |||
** Financial sustainability - how to bring in more money (fundraising, raise feeds | |||
** Volunteer engagement | |||
** Charitable status | |||
** Rebranded - get it done, extract benefits | |||
** Programming - getting people out to events | |||
** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach | |||
* Retreat | |||
** discussed Friday evening, Sunday morning | |||
** proposing Dec 8th, 10th and include a board meeting on the 10th | |||
Strategic Planning Session (March/April) | Strategic Planning Session (March/April) | ||
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Agenda preparation/ad hoc committee | Agenda preparation/ad hoc committee | ||
* Discussion notes | * Discussion notes | ||
** | ** How much time? Is there a set agenda? | ||
** | ** Who is the facilitator? Can we request someone in particular? | ||
** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov | |||
** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much | |||
** should charitable status not be part of our initial meetings? | |||
** charitable status is a means to an end | |||
** what we want to do might be in initial meetings, how might be in spring meetings | |||
** good idea to separate the operational from strategic planning | |||
** Jeremy will inquire into dates, and time commitments | |||
* <span style="background: lime;">Action Items:</span> '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions. | |||
* <span style="background: lime;">Action Items:</span> ''' | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:47 pm. | ||
|first= | |first= | ||
|second= | |second= | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 135: | Line 148: | ||
|result= | |result= | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2016-2017 Board minutes]] | [[Category:2016-2017 Board minutes]] | ||