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Board Minutes November 2017: Difference between revisions

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Board Minutes November 2017 (view source)

Revision as of 17:51, 12 March 2018

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(Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for November 2017 == Boa...")
 
 
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Board meetings are open to the EBC members and the public.
Board meetings are open to the EBC members and the public.


* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Location: '''NOTE ROOM CHANGE''' to room 327 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm
* Start Time: 6:30pm


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== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair:Jonathan
* Minute-taker:
* Minute-taker: Geoff
* Food by:
* Food by: Nancy
* Board attendance:
* Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine
* Staff attendance:
* Newly Elected Board Members: Kabir  Nadkarni
* Regrets:
* Staff attendance: Chris, Carly
* Absent:
* Regrets: Derek, Mike P
* Guests:
* Absent: Adrian P, Daniel T, Ali Charkeih
* Guests:Michael Sacha, Helen Frost


== Call to Order ==
== Call to Order ==
* Meeting called to order by    at   pm.
* Meeting called to order by    at 6:47  pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00
* Location:  
* Location: NAIT (Nancy will arrange)
* Chair:
* Chair: TBD
* Minute-taker:
* Minute-taker: TBD
* Food by:
* Food by: TBD


== Approval of Agenda, Minutes, Reports (5 min) ==
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
{{Motion
   |motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
   |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.
   |first=
   |first= Michael C
   |second=
   |second= Nancy
   |yes=
   |yes= 5
   |no=
   |no= 0
   |abstain=
   |abstain= 0
   |result=
   |result= carried
}}
}}


=== President's Report - Jon ===
=== President's Report - Jonathan ===
*[President's Report (Month) (Year)]
*President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing
 
=== Treasurer's Report - Geoff ===
*[Treasurer's Report (Month) (Year)]
 
=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]


=== H.R. Committee Report - Nancy ===
=== H.R. Committee Report - Nancy ===
*[H.R. Committee Report (Month) (Year)]
*H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing


=== Policy Committee Report - Dan ===
=== Treasurer's Report - Geoff ===
*[Policy Committee Report (Month) (Year)]
*Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9


=== Strategic Planning Committee Report - Derek ===
=== AGM Minutes ===
*[Strategic Planning Committee Report (Month) (Year)]
* October 2017
* https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing


=== Finance Committee Report - ===
----
*[Strategic Planning Committee Report (Month) (Year)]


=== Membership Committee Report - ===
=== '''New Business: Appointment New Directors''' - Jonathan (15 min)===
*[Strategic Planning Committee Report (Month) (Year)]
* Helen Frost and Michael (Mike) Sacha
*  Nomination information is contained in the President's Report


== Current & Completed Business ==
* Discussion notes:
** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members


=== Updates on Action Items From Previous Meeting (5 min)===
{{Motion
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1wGl8jxHMXNNppQMmLfqbMAXjINq5RUjrCWvIR7Df0NA/edit#gid=50 2016 board volunteer hours] for the past month.
  |motion=Board appoint Helen Frost and Michael Sacha as directors
* '''Everyone''' sign reports that you have reviewed each month.
  |first= Geoff
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
  |second= Nancy
*
  |yes= 5
*
  |no= 0
  |abstain= 0
  |result= Carried
}}


'''COMPLETED'''
=== New Board Overview and Orientation Nancy (25 min)===
*
* Overview of the Board
*


    Introduction of Board Members
    Review of Board Committees and work accomplished this year
    Discussion of Board Committees for this year


=== Business Item 1 (__ min)===
* Orientation Plan for new board members
*
* Discussion notes:
**
**


{{Motion
    Access to orientation manual
  |motion=
    Guided questions for review
  |first=
    Specific one on one orientations
  |second=
    Mentor assignments
  |yes=
  |no=
  |abstain=
  |result=
}}


* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
* Board Member Recruitment Plan


=== Business Item 2 (__ min)===
=== '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===
*
* Retreat Planning (Nov)
* Discussion notes:
**
**


    What should the focus of the Nov retreat be
    Dates?
    Agenda preparation/ad hoc committee


== New Business ==


=== New Business Item 1 (__ min)===
*
* Discussion notes:
* Discussion notes:
**
** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious
**
** Nancy: consistent with discussion in HR committee
** Jonathon:  prior to retreat can directors propose priorities and circulate
** Michael C: can we do that in 10 minutes here?


{{Motion
* Ideas for priorities
  |motion=
** Review current initiatives - so we don't take on too many things
  |first=
** Lease at bikeworks north coming up. Consolidation to one shop?
  |second=
** Financial sustainability - how to bring in more money (fundraising, raise feeds
  |yes=
** Volunteer engagement
  |no=
** Charitable status
  |abstain=
** Rebranded - get it done, extract benefits
  |result=
** Programming - getting people out to events
}}
** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**


* Retreat
** discussed Friday evening, Sunday morning
** proposing Dec 8th, 10th and include a board meeting on the 10th


Strategic Planning Session (March/April)


== <i>In Camera</i> Session ==
    What should the focus of the session be
{{Motion
    Dates?
  |motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>.
    Agenda preparation/ad hoc committee
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)


{{Motion
* Discussion notes
  |motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion.
** How much time? Is there a set agenda?
  |first=
** Who is the facilitator? Can we request someone in particular?
  |second=
** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov
  |yes=
** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much
  |no=
** should charitable status not be part of our initial meetings?
  |abstain=
** charitable status is a means to an end
  |result=
** what we want to do might be in initial meetings, how might be in spring meetings
}}
** good idea to separate the operational from strategic planning
** Jeremy will inquire into dates, and time commitments


* <span style="background: lime;">Action Items:</span> '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.


== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To adjourn the meeting at 8:47 pm.
   |first=
   |first=
   |second=
   |second=  
   |yes=
   |yes=
   |no=
   |no=
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   |result=
   |result=
}}
}}


[[Category:minutes]]
[[Category:minutes]]
[[Category:2016-2017 Board minutes]]
[[Category:2016-2017 Board minutes]]
Retrieved from "https://apps.bikeedmonton.ca/w/Special:MobileDiff/4046...4342"