Board Minutes November 2013: Difference between revisions
→Updates on Action Items From Previous Meeting (5 min)
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== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting ( | === Updates on Action Items From Previous Meeting (10 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | ||
** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ||
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* '''Leila, Sarah, Caylie''' to follow up with Chris on Staff Review for next steps. In progress. | * '''Leila, Sarah, Caylie''' to follow up with Chris on Staff Review for next steps. In progress. | ||
* '''Sarah''' to schedule meeting with Anna, Chris Corrigan, Caylie after AGM to review Charitable Status draft submission. Update will be sent to board. | * '''Sarah''' to schedule meeting with Anna, Chris Corrigan, Caylie after AGM to review Charitable Status draft submission. Update will be sent to board. | ||
* '''Chris Chan''' and '''Coreen''' will draft a detailed plan for hiring bike builders and present to the board for approval. | * '''Chris Chan''' and '''Coreen''' will draft a detailed plan for hiring bike builders and present to the board for approval. | ||
* '''Bernadette''' to contact the general membership to solicit other donations of time for October 25 party. | * '''Bernadette''' to contact the general membership to solicit other donations of time for October 25 party. | ||
* '''Bernadette''' will follow up with '''Kristen''' regarding the deposit on the AGM space. | * '''Bernadette''' will follow up with '''Kristen''' regarding the deposit on the AGM space. | ||
* '''Caylie''' and '''Jason''' will join '''Sarah''' and '''Anna''' in planning and preparation for the retreat. | * '''Caylie''' and '''Jason''' will join '''Sarah''' and '''Anna''' in planning and preparation for the retreat. | ||
* '''All board members''' to return form to Kandis by November 15 for Board Development Workshop | * '''All board members''' to return form to Kandis by November 15 for Board Development Workshop | ||
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'''Action Items Arising from November 2-3 Retreat''' | '''Action Items Arising from November 2-3 Retreat''' | ||
* '''Kristen,''' '''Leila/Meghan,''' and '''Bernadette''' to upload PowerPoint presentations to Google Drive and provide links to these documents in [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file. | * '''Kristen,''' '''Leila/Meghan,''' and '''Bernadette''' to upload PowerPoint presentations to Google Drive and provide links to these documents in [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file. | ||
* '''Unassigned''' to create a summary of the November 2-3, 2013 board retreat for missing board members. | |||
* '''Unassigned''' to invite Chris Chan, Coreen, and Justin to review the board's SWOT analysis in the [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file, and provide additional points. | |||
* '''Unassigned''' to check that we have submitted our 2013 revisions to our bylaws to Corporate Registries. Ask Neil and Chris Chan if this has been done. | '''Unassigned Action Items Requiring Assignment''' | ||
* Arising from October meeting | |||
** '''Unassigned''' will draft a bylaw revision for the board election membership issue for 2014 AGM. To keep on radar. | |||
** '''Unassigned/Anna''' to make record of what to do for next AGM: Things to pack: extension cord. coffee/supplies. something to project onto. clipboards, multiple computers, qr codes, paper/pen all for sign in. plates/napkins; Set-up could have gone more smoothly. tasks were not delegated to specific people. could have been more cohesive in our execution of work. getting people through the door was difficult. renewing memberships online slowed everything down. on paper might have been quicker; is it possible to set up a QR code for people to scan? could just be better with more computers/actual computers, not ipads. pens and paper would be the easiest way to scale up the operation. look at a way to not have the sign-in table outside the meeting space. have it on the north side every 3rd year. need collated agm package. work on annual report earlier. | |||
* Arising from November 2-3 retreat | |||
** '''Unassigned''' to create a summary of the November 2-3, 2013 board retreat for missing board members. | |||
** '''Unassigned''' to invite Chris Chan, Coreen, and Justin to review the board's SWOT analysis in the [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file, and provide additional points. | |||
** '''Unassigned''' to check that we have submitted our 2013 revisions to our bylaws to Corporate Registries. Ask Neil and Chris Chan if this has been done. | |||
=== Bookkeepper Job Posting (5 min) === | === Bookkeepper Job Posting (5 min) === | ||