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Board Minutes November 2013: Difference between revisions
→Approval of Annual Report 2013 draft (5 min)
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'''''These minutes | '''''These minutes were approved at the December 2013 board meeting.''''' | ||
== EBC Board Meeting Minutes for November 13, 2013 == | == EBC Board Meeting Minutes for November 13, 2013 == | ||
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=== Executive Director's Report (5 min)=== | === Executive Director's Report (5 min)=== | ||
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1M8kytpVWp9yXonioKHk-hOM0Cve1szEfvUiwMjPWFaI/edit Executive Director's Report] | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1M8kytpVWp9yXonioKHk-hOM0Cve1szEfvUiwMjPWFaI/edit Executive Director's Report] - submitted during Nov board meeting therefore board will not review. To be reviewed at Dec meeting. | ||
* Suggestion to change the timeline for submission of reports. Report on calendar month instead of between meetings. | * Suggestion to change the timeline for submission of reports. Report on calendar month instead of between meetings. | ||
** Concern that items happening between submission of the report and the meeting would get lost. | ** Concern that items happening between submission of the report and the meeting would get lost. | ||
** Would require things that have happened between the report submission and the board date to be added to the agenda for discussion. | ** Would require things that have happened between the report submission and the board date to be added to the agenda for discussion. | ||
** Discussion that reporting on the calendar month would allow for comparison year over year. Then we don't have hidden items in the agenda. | ** Discussion that reporting on the calendar month would allow for comparison year over year. Then we don't have hidden items in the agenda. | ||
** Concern that having a deadline of | ** Concern that having a deadline of 48 hrs before the meeting will make... | ||
<span style="background: yellow;">Motion:</span> That staff reports are submitted on the 5th of the month in which the board meeting occurs, reflecting the activities of the previous calendar month. Motioned by Sarah. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> That staff reports are submitted on the 5th of the month in which the board meeting occurs, reflecting the activities of the previous calendar month. Motioned by Sarah. Seconded by Leila. '''Motion Carried.''' | ||
=== BikeWorks Report (5 min)=== | === BikeWorks Report (5 min)=== | ||
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** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ||
* '''All board members''' to return Needs Assessment form directly to Kandis by November 15 for Board Development Workshop. | * '''All board members''' to return Needs Assessment form directly to Kandis by November 15 for Board Development Workshop. | ||
* '''All board members''' to read [https://docs.google.com | * '''All board members''' to read [https://docs.google.com/file/d/0ByPA_mxTBvz1ZmZOWXlmSDN5NzA/edit?resourcekey=0-pO99lD5xZKsSXPA4gNCSXQ Annual Report 2013] draft. | ||
* '''Neil''' to complete the October Treasurer’s report and submit to the board. | * '''Neil''' to complete the October Treasurer’s report and submit to the board. | ||
* '''Chris Chan''' to clarify what the 18 hours spent on ABBCC was for, at Bernadette’s request. | * '''Chris Chan''' to clarify what the 18 hours spent on ABBCC was for, at Bernadette’s request. | ||
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<span style="background: yellow;">Motion:</span> To open two new accounts with Servus Credit Union, one for general and one for casino revenue, for the purposes of closing our accounts with TD and RBC. Motioned by Neil. Seconded by Meghan. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> To open two new accounts with Servus Credit Union, one for general and one for casino revenue, for the purposes of closing our accounts with TD and RBC. Motioned by Neil. Seconded by Meghan. '''Motion Carried.''' | ||
<span style="background: yellow;">Motion:</span> To replace the signing authorities of outgoing Executive Committee, consisting of Paul Govenlock, Micah Cooper, Adam Burgess and Leila Sidi, with the incoming Executive Committee, consisting of Leila Sidi, Anna Vesala, Sarah Harold, and Meghan Thiessen for Edmonton Bicycle Commuters' Society bank accounts with TD Bank and RBC Royal Bank. Motioned by Neil Carey. Seconded by Leila Sidi. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> To replace the signing authorities of outgoing Executive Committee, consisting of Paul Govenlock, Micah Cooper, Adam Burgess and Leila Sidi, with the incoming Executive Committee, consisting of Leila Sidi, Anna Vesala, Sarah Harold, and Meghan Thiessen for Edmonton Bicycle Commuters' Society bank accounts with TD Bank and RBC Royal Bank. Motioned by Neil Carey. Seconded by Leila Sidi. '''Motion Carried.''' | ||
<span style="background: yellow;">Motion:</span> To acquire an organizational credit card for Edmonton Bicycle Commuters' Society, in the name of the Executive Director, with Servus Credit Union. Receipts to be collected and submitted to the Treasurer on a monthly basis. Motioned by Leila. Seconded by Sarah. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> To acquire an organizational credit card for Edmonton Bicycle Commuters' Society, in the name of the Executive Director, with Servus Credit Union. Receipts to be collected and submitted to the Treasurer on a monthly basis. Motioned by Leila. Seconded by Sarah. '''Motion Carried.''' | ||
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=== Approval of Annual Report 2013 draft (5 min)=== | === Approval of Annual Report 2013 draft (5 min)=== | ||
* Approval of [https://docs.google.com | * Approval of [https://docs.google.com/file/d/0ByPA_mxTBvz1ZmZOWXlmSDN5NzA/edit?resourcekey=0-pO99lD5xZKsSXPA4gNCSXQ Annual Report 2013] draft | ||
* No discussion necessary, all comments prior to the meeting have been incorporated. | * No discussion necessary, all comments prior to the meeting have been incorporated. | ||
<span style="background: yellow;">Motion:</span> To approve Annual Report 2013. Motioned by Leila. Seconded by Anna. '''Motion Carried'''. Sarah abstained. | <span style="background: yellow;">Motion:</span> To approve Annual Report 2013. Motioned by Leila. Seconded by Anna. '''Motion Carried'''. Sarah abstained. | ||
== New Business == | == New Business == | ||