Board Minutes November 2012

Attendance

• Meeting Chair:
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Time:

Approval of Agenda

• Motion:

Approval of Last Month's Minutes

• Motion:

Date, Location & Food for Next Meeting

• Sunday January 6, 2013 Board Retreat (time, location TBA)

Reports

President's Report

President's Report

Most of my volunteer time as president has been focused on the Complete Streets Strathcona project. We've had a meeting, done some strategic planning, held an open house and synthesized the data into a map. You can see a recap of what we've done so far here - [1]

CSS is advocating for safe and comfortable bicycling infrastructure in Old Strathcona. We're focusing on 83rd ave and the 104th street counterflow bus lane.

The next steps happen after the summary of findings from our open house is done. We're going to open up the map that is on that page to anyone who has an idea for infrastructure in that area. We're going to have a general meeting and set some goals for the subgroups we've created.

I've set up a meeting with Bob Boutillier, the general manager of transportation in December. He's aware of our project. We're going to let him know what our objectives and processes are and what we're looking for.

I've contacted the city's open data catalogue to follow up on a request I made for the city to open up the data it collects already for cycling. No movement so far on that.

Treasurer's Report

Treasurer's Report

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Committee 1 Report

Committee 1 Report

Committee 2 Report

Committee 2 Report

Current & Completed Business

Approval of BikeWorks Manager contract

• Contract

Switching to Spark for our electricity bill

• Deferred from Last meeting

New Business

Board Elect

• Vote whether Sarah's "conflict of interest" prevents her from becoming a board member

Election of New Board Executive

• We were supposed to elect new exec within 1 month of our AGM, i.e. Oct 30 2012: "The Board is required to hold a meeting... within one calendar month of the AGM. The date for this meeting must be set at the AGM. At this meeting, the Board shall elect a President, Vice President, Secretary, and Treasurer" (quoted from 2011 Bylaws under [Duties of the Board of Directors point a])
• Review draft job descriptions for President, VP, Treasurer, Secretary
• Nominations and elections

Spark

• Vote on whether to switch to Spark as our electricity retailers
• Vote on whether to become members.

Approval of Coreen Shewfelt's contract

Should this be handled in camera?

Sidewalk riding position statement

• Statement as drafted

The Edmonton Bicycle Commuters Society believes that cycling on the sidewalk is unsafe. It causes bikes to enter intersections unexpectedly and can be unpleasant for pedestrians. We encourage everyone to follow the city of Edmonton bylaw: if your wheels are over 50 centimeters (20” and over) in diameter, please ride on the road or on an appropriate piece of bike infrastructure such as a multi-use trail. We also recognize that some areas of our city are not yet safely navigable by bikes except by using the sidewalk. In such cases, we recommend that you: - reduce speed - cede right of way to pedestrians - warn approaching pedestrians with a bell or other audible signal - pass pedestrians and others with the greatest of care and respect - dismount and walk their bike when conditions warrant it - return to the road at the earliest safe opportunity to do so

Document Storage Policy

• Document Storage Policy
• Section 1a appears to have a typo: "There must be a reasonable assumption that the service provider will not be lose the documents or discontinue service in the foreseeable future."
• Google does not guarantee compliance with section 1c: "Documents should be accessible by each of the board members." Since the software is stored server side, and is often changed without notice. Even if notice is given, it is often impossible to opt out or roll back from the change.
• Section 3 is not clear if a physical location must be known, or it a Uniform Resource Indicator is sufficient to disclose the location.
• James Phillips is uneasy with our apparent new reliance on Google. In particular, it appears that the Corporate Google accounts are being used as a form of Information Rights Management, which can never work since that would violate the law of cause and effect.

Sub Committee to Organize January 6th Retreat

• temporary sub committee needed to draft retreat agenda, organize logistics, gather required materials for orientation, plan activities for "working together"/group dynamics, food, etc.
• can we please establish desired time, location so that Micah can book the room?

Board Contact Info

• What is each person's preferred method of contact? Email, phone, text?
• Collect current contact info
• EBC Org Contacts

Adjournment

• Motion: