Board Minutes November 2012
Attendance
- Meeting Chair:
- Minute-taker:
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Time:
Approval of Agenda
- Motion:
Approval of Last Month's Minutes
- Motion:
Date, Location & Food for Next Meeting
Reports
President's Report
Treasurer's Report
Executive Director's Report
BikeWorks Report
Committee 1 Report
Committee 2 Report
Current & Completed Business
Business Item 1
Business Item 2
New Business
Board Elect
- Vote whether Sarah's "conflict of interest" prevents her from becoming a board member
Election of New Board Executive
- We were supposed to elect new exec within 1 month of our AGM, i.e. Oct 30 2012: "The Board is required to hold a meeting... within one calendar month of the AGM. The date for this meeting must be set at the AGM. At this meeting, the Board shall elect a President, Vice President, Secretary, and Treasurer" (quoted from 2011 Bylaws under [| Duties of the Board of Directors])
- Review draft job descriptions for President, VP, Treasurer, Secretary
- Nominations and elections
Document Storage Policy
- Document Storage Policy
- Section 1a appears to have a typo: "There must be a reasonable assumption that the service provider will not
belose the documents or discontinue service in the foreseeable future." - Google does not guarantee compliance with section 1c: "Documents should be accessible by each of the board members." Since the software is stored server side, and is often changed without notice. Even if notice is given, it is often impossible to opt out or roll back from the change.
- Section 3 is not clear if a physical location must be known, or it a Uniform Resource Indicator is sufficient to disclose the location.
- James Phillips is uneasy with our apparent new reliance on Google. In particular, it appears that the Corporate Google accounts are being used as a form of Information Rights Management, which can never work since that would violate the law of cause and effect.
Sub Committee to Organize January 6th Retreat
- temporary sub committee needed to draft retreat agenda, organize logistics, gather required materials for orientation, plan activities for "working together"/group dynamics, food, etc.
New Business Item 3
In Camera Session
Adjournment
- Motion: