Board Minutes November 2012: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Adam Burgess | ||
* Minute-taker: | * Minute-taker: Micah Cooper | ||
* Board attendance: | * Board attendance: Brett, James, Duncan, Chris Corrigan, Neil, Lee, Micah, Paul | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Steph, Bern | ||
* Absent: | * Absent: Alex Choby | ||
* Guests: | * Guests: Sarah H, Justin, Leila, Adam, Anna, Alex Hindle | ||
== Call to Order == | == Call to Order == | ||
* Time: | * Time: 6.34 | ||
== Approval of Agenda == | == Approval of Agenda == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> Duncan: I move to approve the agenda; seconded: Chris Corrigan; carried. | ||
== Approval of Last Month's Minutes == | == Approval of Last Month's Minutes == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> Duncan: I move to approve; seconded: Lee; carried. | ||
== Date, Location & Food for Next Meeting == | == Date, Location & Food for Next Meeting == | ||
* | * 12 December, 6.30, Ed-south 277 | ||
* Sunday January 6, 2013 Board Retreat (time, location TBA) | * Sunday January 6, 2013 Board Retreat (time, location TBA) | ||
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I've contacted the city's open data catalogue to follow up on a request I made for the city to open up the data it collects already for cycling. No movement so far on that. | I've contacted the city's open data catalogue to follow up on a request I made for the city to open up the data it collects already for cycling. No movement so far on that. | ||
Duncan gives brief résumé; good feelings about it all. | |||
=== Treasurer's Report === | === Treasurer's Report === | ||
[[Treasurer's Report (Month) (Year)|Treasurer's Report]] | [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | ||
Has only finished September so far; lost a bit more than expected i.e. declined. Higher loss than expected, but Babac order can throw things off. Revenue not great, in particular BWS year-over-year. Made up in donations (Isaak Kornelson). Casino money: no confirmation but suspect is there. Trying to hand things off to Paul, unless someone else wants to run for treasurer. | |||
===BikeWorks Report === | |||
[https://docs.google.com/document/d/1vVpzz9m13S2iXVHTOahxoVF6bWzjG3l_PDAEJ4dHt4s/edit BikeWorks Report] | |||
Coreen not here so we are skimming through the document. | |||
Storing bikes? | |||
Discussion: Should we be selling more expensive bikes on kijiji? Most of the bikes we sell are below market value, so this could be useful. Is there any reason why we'd have to go through the internet- do we ever have a problem selling valuable bikes? Storing is also a cost to us. Other community bike shops have pages dedicated to bikes for sale, maybe we could unload some bikes that way. What about a fundraising event using bikes as centrepiece e.g. as a prize? Expense. Winter clunker sale did not sell that many bikes. Prices may have inched up but in the summer we do sell bikes constantly. MIght be worth considering to have a policy that we get as much revenue from this as we can. Should we give more of an inspection before selling them if we are charging more? Well no, we are talking about the market value of used bikes. Goals: affordable transpo, keep ourselves operating. We should be trying to get as much $ for them as possible. Hesitation at raising all prices across all bikes; would exclude a high proportion of people especially at north shop. But specific bikes that are worth more, for sure, some ppl try to exploit our cheap prices on sweet bikes. If it isn't too much of a burden on Coreen, could have a policy where she picks out sweet bikes and prices accordingly. This is kind of micro-mgmt; mgmt has already kind of moved beyond this. Moving towards training ppl doing repairs to sign off as well as fair prices. But so, market high-end bikes more, OK. Maybe make some kijiji ads for the tandem, etc. | |||
Should we send feedback to Coreen to say good report? Yes. Also check in to see if this is a sustainable way for her to write/compile them? Might add specific things she wants from the board, things we could help her with. Opinion: Coreen really would benefit from hearing feedback from the board, support, etc. Morale-boosting. Helpful to hear from more than just Chris. To hear directly from the board. Being careful to remember that she is reporting to Chris and not directly to us. Duncan willing to write note to Coreen. Maybe table this issue. Idea: Maybe have a staff liaison. Part of HR committee? | |||
===Executive Director's Report === | ===Executive Director's Report === | ||
[https://docs.google.com/document/d/1yQ8uoa_MTxzqHOSBN3295DaLsPAm9cPa49eQBPgIsyY/edit Executive Director's Report] | [https://docs.google.com/document/d/1yQ8uoa_MTxzqHOSBN3295DaLsPAm9cPa49eQBPgIsyY/edit Executive Director's Report] | ||
Should we be making these documents public? Yes, and if there's something super-private we can maybe take it off the report. When Chris gets here we can ask him what kind of materials he envisions to be categorised thus. Ah there he is! | |||
Chris gives rundown. | |||
CoE focus groups: do you understand what this bike sign means? Are you SURE you don't feel safe with sharrows? | |||
Re: LRT feedback: Can you make specific requests: Have you considered x or y? Duncan will see. | |||
Apparently Traffic Ops thinks that bike lanes are a good place to store their snow. Audra meeting with them next week. | |||
re: auto debit membership; Neil: we don't have the resources to automate this unless we have accurate records. Chris: it's indefinite and then we can manually cancel it when ppl stop. As long as stop notice, then OK. We could write in a x-term reminder, Hey, still want to keep contributing? No obligation to. Alternatives to PayPal? | |||
Also, on shop floor using PayPal is awkward. Getting credit card info etc. Something to keep in mind. | |||
New bike shop opening. Wants to sell our memberships etc. Corporate sponsorship of a sort. Big LONG discussion. Table? | |||
Alex Hindle: what about like at grocery store, write your name on a paper balloon on the wall. | |||
Someone to write a draft ethical funding policy? | |||
Take it away and think about it until a later meeting. | |||
Micah: I move that we discuss this more at the next meeting, like Anna said take this away, think of more things, maybe have an action item after that. Seconded: Duncan. Carried. | |||
=== Committee 1 Report === | === Committee 1 Report === | ||